Posts tagged 'Management Tips'

Top 5 Resource Management Lessons for England in the World Cup

Categories: Management Tips, Resource Planning
As England launches its World Cup Campaign, we’d like to give manager Gareth Southgate and his coaching staff our top resource management lessons. After all, resource planning in a business, charity or organization can’t be all that different to the management of a World Cup team. Bear with us…

5 Ways How To Make Father's Day Special For Yourself

Categories: Management Tips
Father’s Day is a day to celebrate fathers, grandfathers, and fatherhood in general. It’s most commonly celebrated in March, April or June. If you are from the US or maybe the UK or France, it falls on June 17. In Estonia, where Ganttic is based, Father’s Day or ‘Isadepäev’ is celebrated on the second Sunday of November. Whatever the date, we can all agree it’s a Day worth using the capital D for. Your kids are probably googling the best Father’s Day gifts on the budget and how to make Father’s Day cards. Your wife is trying to remember the pound cake recipe or how to make that cheesecake that you loved so much. They might be organizing a BBQ for your honor since they know how much you enjoy standing next to that grill. That’s them trying to figure out how to make Father’s Day special for you. Although, if you really want it to be a special day, you got to step it up. They can make the pound cake but you must be ready to eat it. Here are 5 ways on how you can make Father’s Day special:

Resource Planning Tools: How Thoroughly Should You Use Them

Categories: Management Tips, Resource Planning
Resource planning is a process of allocating tasks to human and non-human resources in a way that would maximize the efficiency of the resources. Resource planning can also be a process of allocating tasks to human and non-human resources in order to get an overview of resource availability and capacity. It can be both of those things and it can be something in between. Some organizations need to get a general overview and others manage the everyday work. Some organizations only need to know if there are enough resources to take on a new project. Some need to plan the work with 15-minute accuracy with all the details they can get. Some need to find a balance in between. There are no rights and wrongs. There’s only what suits you. Resource planning tools are the tools that allow you to do the kind of planning that suits you (or at least that’s the case if you have chosen a good one, hehe). At the core, there are three types of resource management. There’s scheduling, there’s planning, and there’s management. In this article, we are going to explain the difference and give you some pointers with each level. 

Planning Resources For Projects Using Different Views

Categories: Resource Planning, Management Tips, Task Scheduling
Planning resources for projects is the act of allocating your resources to multiple ongoing projects. It can include planning: Staff - your project team, the whole department, freelancers etc. Machinery - production lines, vehicles or even laptops. Rooms - meeting rooms, conference rooms, office spaces etc.  Resource planning done right will improve project progress as well as the motivation and engagement of your team. To do it right, you need to have an overview. To get that overview, you need different views of your general resource plan. Hundreds and maybe even thousands of resources all in one list isn’t a way to go. If you are wondering what are the best practices for resource scheduling using different views, you have come to the right place. 

3 Biggest Causes Of Project Failure

Categories: Management Tips, Resource Planning
Project failure. It’s a subject that’s discussed over and over again. According to the research done by Project Management Institute, more projects are actually failing and it’s causing us to lose time and money. We want our projects to be on time and within budget but the reality is far from that. Don’t you hate that? On time and within budget? When actually, only about 53% of projects are completed on time and 49% are completed within the original budget. Whether project failure is caused by the project not meeting its goals, the timeframe, the budget, scope creep, or something completely different, we normalize it. It just happens so often that we seem to ignore any deviance that occurs. We want to take a few steps back in history in this article. We are going to take you back to the 70s and the 80s to discuss what happened to NASA Space Shuttle Challenger and the tragic Tenerife Airport disaster. It turns out that you can learn a lot about the what causes project failure from these two incidents. Two completely different scenarios. Failures that had the cost of human lives.  NASA Space Shuttle Challenger was supposed to launch the orbit for the tenth time on January 28, 1986. It never happened. It exploded about 73 seconds after lift-off resulting the death of the seven crew members that were on board.  The Tenerife Airport disaster is the deadliest accident in aviation history. On March 27, 1977, two Boeing 747 jets collided on the runway of Tenerife Airport. The accident took the lives of 583 people. It might seem that the two disasters have as little to do with each other as they do with the projects you are planning resources for. However, the analysis of the two incidents shows that both of them could have been avoided using the same resource management and project leading principles.

Dealing With a Job That Makes You the Bad Guy

Categories: Management Tips, Resource Planning
When the team doesn’t reach a milestone, the project manager is the one to blame. When a project is delayed, it’s project manager's fault. When a detail is missed, the project manager communicated it wrong. When a stakeholder isn’t pleased with the progress, it’s the project manager who has to take the heat. When the team is feeling like a deadline is not achievable, it’s always the project manager that didn’t predict the workflow and the timeline correctly.A project manager is just the guy that asks you about the percentage complete on tasks. They generate burndown charts to further pressure you. At best, a project manager will ask how many more resources are needed to complete the task at hand not thinking about the work it would take to get the new resources up to speed and to establish a working dynamic in the team. A picture of a project manager should be next to a Wikipedia article about the worst things in the world.How can it be that the only things that project managers do are generating burndown charts, setting unachievable deadlines and adding gifs to presentations?Being a project manager is do it right and no one will notice you are doing anything kind of a job. It’s the get all the blame and none of the praise kind of job. To top thing off, you need to get things done without having actual authority and control of the resources needed. It’s not like no project manager has ever done any wrong but you got to admit it isn’t easy doing a job where the prejudice is shadowing every step you ever take and there is little to none positive feedback.So how can you deal with a job that always makes you the bad guy?

Why Excel is the Bad Habit You Have to Break

Categories: Resource Planning, Management Tips
While other antiquated office practices – faxing, sending documents by post, filing paper and smoking in the office – have become pretty much extinct, somehow the use of Excel spreadsheets in the resource planning world is still going strong. Bizarrely, in the digital age, many managers are attempting to do the important job of allocating their teams, equipment, and facilities using Excel, along with a haphazard combination of emails, wall charts, whiteboards, and notebooks. Either they are unaware that specialized resource planning tools exist, or they have a misconception that they are expensive, complex and hard to use. However, as Ganttic customers know, the benefits of using software that’s developed purely for resource planning and project portfolio management, are huge. Once you break the Excel habit, you will never want to go back.

Drag and Drop Scheduling Software: Pros and Cons

Categories: Resource Planning, Task Scheduling, Management Tips
Drag and drop scheduling is the act of creating resource schedules using a feature that allows you to start dragging a task where you want it to start on the timeline and release the click once you have reached the desired point ie where the task should be completed. Once you have released the click, you’ll have a task or a Gantt chart that starts and ends where you dragged and dropped it. The tools that feature drag’n’drop seem to be the shish in employee scheduling. When choosing between a resource planning software that has the drag'n'drop interface feature and one that does not, the first definitely has the upper hand. But there isn’t sweet without bitter. There’s always something to look out for. That’s a rule even a drag and drop scheduling software can’t outrun. If you are someone that’s just starting out planning with a tool like that or even if you are an experienced dragger and dropper, you can benefit from knowing the pros and cons of using it.

3 Steps to Implementing a Collaboration Tool for Project Teams

Categories: Management Tips
Collaboration is a part of communication and a huge factor in projects’ success. While collaboration is something that might seem too abstract to properly manage, it can be done. And when your team is really collaborating, you’ll witness a never-ending discussion that adds extra value to each of your projects. A change in the timeline will be a hiccup, not a catastrophe. Your team will work on a project as a unit maximizing each others' potential. Each team member will feel that their contribution is cherished. Collaboration in any team has to do with the infamous soft skills like emotional intelligence, strategic thinking, empowering the skills of others, conflict resolution, and mental flexibility. All of which are necessary and important but sometimes you need something a little less complex to grease the wheels of collaboration. You need to implement a collaboration tool to make the magic described earlier possible. Here are the 3 steps you need to take to implement a collaboration tool for project teams:

How to Successfully Take Over an Existing Project Part 2

Categories: Management Tips
When taking over an existing project, it’s important to get yourself up to speed with everything that’s going on. The first week after being assigned to the project is often the most stressful one. You know you are going to have to seem confident and yet you are even sure what you are being confident about. You don’t know anything about the project. Maybe you are not even familiar with the team. There’s so much to do and you don’t know how to start. We got your back. This time we are going in a bit more deep with how to successfully take over an existing project. Make sure you read the first part to have a brief overview of the subject.

Is Resource Planning The Same As Making Plans With Friends?

Categories: Resource Planning, Management Tips
If you are using resource planning software to make schedules for your projects in an organization that has a common resource pool, you are used to seeing all kinds of different resources. Of course, in Ganttic you can schedule all kinds of resources like rooms, machinery or equipment. However, mostly you are dragging and dropping tasks for people. Now, you saw the title. Your resources as your friends? Well, Tim from accounting is my friend. What do you mean? Right? Tim is great. But let’s dehumanize him. Look at Tim as a row in your planner. Let’s forget that the resources are someone you know. Let’s forget that the resources are essentially your team. Think of the resources as rows. Now, imagine those rows are your friends. What kind of friends would they be?

Office Romance | Resource Planning Software And Google Calendar

Categories: Resource Planning, Management Tips
Although the best way to plan resources is with Gantt charts and a software that’s flexible enough for all the data you have, on an individual level, Google Calendar is the royalty of making plans. You can be as detailed as you want. You can schedule tasks like “Take a power nap” without it making to the project status report. In addition to the bigger tasks, you can draw up a daily to-do list. You can see it from all of your devices. You can have many different calendars or morph all of them into one. Brand new information, huh? However, have you heard about a romance in the office that's been going on for a while now? Not the one about Pam and Jim. The one about Ganttic and Google Calendar sync. To be more precise, did you know you can sync plans made in Ganttic to Google Calendar? You can and you should. Resource planning software and Google Calendar are a good match that will make your life easier. And it's a romance you don't have to report to human resources department. 

When Single-Project Success Doesn’t Equal Project Portfolio Level Success

Categories: Project Portfolio Management, Resource Planning, Management Tips
Managing a project portfolio is all about balance. You have a number of projects that all compete for scarce resources. You must manage interfaces between projects, prioritize resources and balance responsibilities against corporate objectives. All that to maximize the value of the portfolio, link the portfolio to the strategy, and balance the portfolio. A big part of that balance is scooped from how well each project is doing individually. Because successful projects in the project portfolio equal successful portfolio, right? It could be right but it doesn't have to be the case. There are still times when single-project success doesn't mean a thing to portfolio level success or can even hurt the latter. It's often caused by the fact that the projects in the portfolio are not prioritized, in line with the portfolio or there isn't enough valid information for the project portfolio manager to make the right decisions for the portfolio. 

Do You Need A Resource Planning Tool Or Is A Whiteboard Enough

Categories: Resource Planning, Management Tips
I’m going to be honest here. I would prefer a whiteboard over any software for planning. Not because I don’t believe there is a software out there that is good enough for me. I know there are a lot of good planning tools out there. Whether you need something to create to-do lists for yourself, need to make plans for a small team, manage a project portfolio or plan hundreds of resources. However, for me personally, nothing will beat the satisfaction of really physically crossing something off from a to-do list. I mean, you can even write a thing down that you didn’t have on your to-do list just to cross it off. No meeting is as good as the one where you draw up a plan for the following week on an actual whiteboard. And you can draw a comic of your boss giving you too much sass in the corner of the whiteboard. Buuuuuut… All the resource planning cannot be done on a whiteboard. Not even on a really big whiteboard. That’s why there are so many different resource planning tools for different needs. I’m going to help you to decide whether you need to find one or not.

How To Minimize Resource Planning/Scheduling Related Expenses Using Ganttic

Categories: Resource Planning, Management Tips
I stumbled upon a research paper by Zohar Laslo titled Project portfolio management: An integrated method for resource planning and scheduling to minimize planning/scheduling-dependent expenses. Of course, I was intrigued and had to read it. How couldn’t you if it’s a paper on PPM and resource planning and it’s about keeping your projects in the budget. The method that is suggested in the paper is an extension of the optimization model for job-shop with several machines and chance-constrained deliveries. It determines in advance the hiring and releasing points of experts that maximize economic gain using chance-constrained delivery commitments. Sounds too good to be true, right? A model that tells you exactly when you need your experts to step in and out in advance so that you wouldn’t have to make any redundant expenses? Well, you are going to have to have a look at it and try it out yourself. I’m going to give you some tips how your resource planning tool can help you out.

4 Skills That You Need But Your Project Management Framework Course Won’t Cover

Categories: Management Tips, Project Portfolio Management
Projects are how things are done these days. However, according to a research paper, there are still gaps between skills for successful project management and project management framework education. The research showed that there are four main skills that the framework course usually fails to teach. Which is actually quite logical since many of the skills are the kind you can only develop over time with mindful approaches. Findings like this always remind you how much more than scheduling tasks, planning capacity, and reallocating resources project management is. I’m going to give you an overview of the skills that you should pay attention to and some useful tips that you should keep in mind.

Women In Project Management | Infographic

Categories: Management Tips
Whether we want to believe it or not, men and women have always been viewed as two different sets of people. And of course, there are stereotypes that go with the sets. Women are supposed to like pink, and men blue. Women are supposed to take care of the children, men are supposed to bring home the bacon. Women are supposed to be emotional, men should never even shed a tear. The list goes on. If we look past the stereotypes, we see that - in a good way - the world is a lot messier than that. We have the women that want climb the corporate ladder. We have the stay-at-home dads. We have women in project management that want to change the fact that it's still an area that's male dominant. Science says that project management, leadership, and contemporary workplace all are a good fit for women. However, there are still some obstacles to overcome. But let's have a look a the fabulous women (or the statistics about them) in project management anyway, shall we?

Project Portfolio Management 101: Getting Started

Categories: Project Portfolio Management, Management Tips
Harley Levine has defined project portfolio management (PPM) as the management of the project portfolio so as to maximize the contribution of projects to the overall welfare and success of the enterprise. Although some say that PPM doesn’t actually involve running the projects but only choosing the projects, it still seems that many managers have to plan resources for that are selected for completely wrong reasons. Getting started with project portfolio management begins from the ground floor of the organization, and that’s where you should start with the changes for the better.

Resource Planning | 5 Resource Scheduling Principles You Should Apply To Planning Your Time

Categories: Resource Planning, Management Tips
We glorify being busy. We glorify having a lot on our plates. Managing time (and doing it effectively) is becoming a topic that’s being discussed more and more. People are time-blocking their every action to scare away the horrible waste of time that is procrastination. There are hundreds and maybe thousands apps for do-to lists. We desire to be a superhuman that beats our core instinct to be a lazy baked potato. As a project manager, you have an edge. You know how to schedule resources. You know how to divide them across your project portfolio. You have drawn together a number of reports to analyze and perfect the way you are planning resources. Now, you are going to learn how to use that knowledge to plan your own time.

Using Resource Planning As A Tool For Preventing Employee Burnout

Categories: Resource Planning, Management Tips
Employee burnout seems to be one of the biggest problems for managers to handle theses days. While burning out at your job can be affected by many factors that you as a manager can't change, there are still few things that you can do. Since resource planning dictates the schedules your employees, it's a huge part of your team's day. The first step of using resource planning as a tool for preventing employee burnout is knowing the reasons behind burning out and noticing the tendencies in your team. The second step is using the magic of a resource scheduling tool to vanish those tendencies.

How To Schedule Resources In A Way That It Would Boost Productivity

Categories: Management Tips, Resource Planning
Planning resources can often mean that you are building a pretty tight schedule for your employees. Even more so if you are planning concurrent tasks while adjusting the utilization of each of them. There are more tips for boosting productivity out there than one could count. But how does something as simple as scheduling resources with a resource planning tool affect productivity? How detailed should a schedule be so it wouldn’t kill productivity?

Resource Planning Tools for Creative Teams

Categories: Software Reviews, Resource Planning, Management Tips
Although there are many different teams that use Ganttic, a number of the plans made in Ganttic are for something creative since they often need a flexible tool for project portfolio management. Whether it’s a mobile solution, web page, an event, an animation or a commercial - Ganttic is happy to be a part of the process that helps those creative minds come together. Isn't that the point of resource planning tools? To be a part of whatever you are doing in a way that will let the real heroes shine? Here's an overview how creative teams use Ganttic and the result of resources planned well.

Management Tips: 7 Steps To Mastering The Art Of A Productive Meeting

Categories: Management Tips
You have dragged and dropped yet another meeting to your schedule. You already know you'll see a bunch of annoyed faces around the meeting table. It's not you. It's the way meetings are being held. 41.9% of the meetings are evaluated to have poor quality. But you can do better. You can actually plan a meeting that is both useful and enjoyed by your team. You can feel happy after you have scheduled a meeting using your resource planning tool. And it's something you are going to have to master. Knowing how to keep the quality of your meeting high is one of the most important skills you have to ace to manage a project team.

Resource Planning: 6 Ways Ineffective Resource Planning Is Affecting Your Project

Categories: Resource Planning, Management Tips
There are many steps to creating the perfect project plan. One of which is definitely scheduling resources. Taking resource planning lightly and just dragging and dropping tasks in the resource management tool without actually thinking about it too much, can lead to numerous problems. Since you probably don't want a team that feels undervalued and is overworked to be working on a project that is behind schedule and over budget, you shouldn't be underestimating what resource planning with a good resource planning tool might do for you.

Project Portfolio Management: Creating a Project Communication Plan That Works

Categories: Project Portfolio Management, Management Tips
In the midst of planning the resources, planning the budget, planning the timeframe, and the dependencies, planning communication might get forgotten. It just seems so natural, doesn’t it? Well, actually, it isn’t. Good communication is one of the key elements in a successful project and a good communication plan is the backbone of good communication.In our experience, project communication plan works best and is the easiest to follow as a spreadsheet. But if you really aren’t friends with different spreadsheets, feel free to create a form that works with you and your team.

Project Management: DOs and DON’Ts of Managing a Project Team

Categories: Management Tips
Project management isn't solely about managing projects, it's also about managing a project team. And being a good project manager isn't only about delivering successful projects. It's also about being a good manager to your team. Or maybe it's still about acing the projects you take on because it's really the people in your team that make all the acing possible. To keep you on top of your game, look through these DOs and DON'Ts. Are you doing all the DOs? Are you doing some of the DON'Ts? We hope you do. And you don't. 

Resource Planning Software: Why Managers Choose Ganttic

Categories: Resource Planning, Project Portfolio Management, Management Tips
There are hundreds of Gantt chart resource planning tools out there. We are sure that whatever your need are - you’ll find a software that will meet them. Ganttic isn’t right for everyone. There isn’t a tool in the project management or resource planning scenery that would be right for everyone. Nevertheless, Ganttic might just be the one for you. Our happy customers have had their say in what they like about our resource scheduling tool. Of all of the features mentioned, we drew up a list with top 10 reasons that have lead to managers choosing Ganttic for resource planning. 

Project Portfolio Management: Are You Suffering From Resource Allocation Syndrome?

Categories: Project Portfolio Management, Management Tips
Resource allocation is a good thing, right? You are managing multiple projects at once. On a Monday, after drafting up a general report, you find that while one of your resources is clearly overbooked for the week with tasks from 4 different projects, there is one resource with the same skillset, that doesn’t have any tasks until Thursday. You reallocate the second resource to the projects that the first one is working on and normalize the workload. Great, huh?

5 New Year’s Resolutions for Managers

Categories: Management Tips
Did you know that although about a half of us make New Year's resolutions, only 8% of the resolutions made on that blissful eve actually get fulfilled? Some say that it's due to the fact that the resolutions are too unrealistic or that there isn't a plan. Others say it's the lack of definition and the fact that the resolutions are too vague. Since we want you to be the 8% that actually succeeds, we came up with 5 resolutions to make why you should make them and the way you can fulfill them. 

How to Boost Productivity: 5 Tips on Employee Engagement

Categories: Management Tips
We’re currently living through one of the most difficult times to hire employees in U.S. history. The unemployment rate has been hovering below 5 percent, while there are more jobs going unfilled than ever and the time to hire has been at a record 27 days. If you’re regularly hiring or getting ready to hire, I probably just stressed you out a little more with that info. Sorry! But don’t worry, I’ve got some great tips to help you. What if you could make some simple changes to your business that helped you produce more with the same employees? What if this also improved retention and referrals? What I’m talking about here is employee engagement. Engagement isn’t just a buzzword or the latest HR trend. It’s measured by Gallup on a daily basis along with things like economic confidence and consumer spending. Engaged employees make up about 30 percent of the workforce. They put in what is called “discretionary effort,” effort that is beyond the minimum needed to perform the job to standard. They’re the ones who literally go above and beyond. They’re also less likely to call in sick, have accidents or leave the company, and they’re more productive than their unengaged counterparts. So, how do you improve engagement? Turns out there are some specific, inexpensive and uncomplicated steps you can take.

Why to Use Resource Planning Software

Categories: Resource Planning, Management Tips
That may seem strange, but even the trip to the store and managing of a great corporation have something in common. Every business has a goal, and achieving this goal requires certain resources: time, money, people, and their specific tasks. Controlling the resources is a crucial aspect for your success. And some specialized software can really help.

Boost Market Growth with Employee Training Programs

Categories: Management Tips
Do you know that short story or a thinking exercise where a CFO asks, “What happens if we train them and they leave?”, and then the CEO answers, “What happens if we don’t and they stay?”? It’s a bit of a cliche start but hear me out anyway.

Building a Collaborative Workplace

Categories: Management Tips
Traditional offices, with cubicles and individual offices, are less common today than they were even a decade ago. Open offices with high ceilings, long tables, and minimal partitioning are becoming the new norm. However, there has been a significant amount of pushback on the open office layout, in favor of traditional individual offices.A key driver of this transition is due to an increased need for constant collaboration and creativity. Common questions at job interviews are “What do you bring to a team?”, “Can you describe a time where your actions helped your team to succeed?”, and others of the same ilk. It is clearer today than ever before that company success and individual success depend on team success, and teams are built on collaboration.In today’s increasingly interconnected world, people need to constantly keep in touch with each other, and with partners from around the world. Furthermore, today’s fast-paced technology has opened up more spaces for creativity, which also thrives on collaboration. The need for a collaborative workplace prompts employers and building managers to ask: How exactly do I build a collaborative workplace? Though the first step to creating a collaborative workplace is picking a building, we’ve detailed three ways that any employer can transform the interior into a collaborative workplace.

Want to Motivate Your Team: Here is the Recipe

Categories: Management Tips
Companies usually have teams to complete important jobs in a much effective and faster way. A team means combined efforts, knowledge, energy, and skills, and if the people in a team are fully motivated, then they can accomplish anything that they would want to.If you want to motivate your team, here are some tips you can follow to help them be more driven and enable them to do their best every time.

How to "Digitize" the Top Performers

Categories: Management Tips
Motivating your talented and extraordinary workers cannot be done with conventional rewards like company hosted retreats and free lunches alone. Rather, you should implement better technology in the workplace. With the right software, hardware, networking and mobile tools, you will increase the productivity of your best workers significantly. Here are some ideas that you can apply to encourage your top performers to become more productive:

How Successful People Work Less & Get More Done (Infographic)

Categories: Management Tips
We knew that planning with Ganttic couldn't be the only thing that helps you do get more done while actually working less. The guys at Blogtrepreneur actually found seven things in addition to our resource planning software. That means there is only one thing to remember for each day of the week. Our personal favorite is definitely the fourth one!

4 Tips For Developing A Tailored Approach To Employee Onboarding

Categories: Management Tips
Employee onboarding processes are more important now than ever before because people are changing jobs more often today than they were just a couple of decades ago. Employees want to feel valued by their new employer and understand exactly what the expectations will be. Planning ahead for proper onboarding is key to ensuring a smooth transition for new hires and starting them on the right path toward productivity, job satisfaction, and overall success with a new company. Developing a tailored approach to employee onboarding will help your company welcome new hires into their specific positions and increase the chances they will remain with your company for a longer period.

Is Project Planning The Same It Was 20 Years Ago?

Categories: Management Tips
A lot of literature on project management has been focusing on the importance of scheduling to make a project to succeed. You probably already know that it's not all there is to it. Don't get us wrong, being a resource planning software, we think it's really important to schedule. And according to an old but still relevant article by Belassi and Tukel, it was important 20 years ago, too. However, they found five other factors which affect projects' success across industries, and we thought we should share them with you.

Optimizing the Budget for Your Project the Smart Way

Categories: Management Tips
If you have tried planning a project, you have probably discovered that managing a budget for one is not an easy task. The unfortunate truth that every person who works with projects discovers in the middle of it all is that they do have the tendency to run over the planned budget. Do not worry, this is a normal thing and happens to nearly every project manager out there.

How to Increase Productivity in 4 Steps

Categories: Management Tips
What is holding your company back from optimum efficiency? If you are having difficulty operating your business, it may be the result of a lack of productivity. To enhance the effectiveness of your work environment, try the following techniques. Image by geralt.

Advanced Tactics for Highly Collaborative, Remote Teams

Categories: Management Tips
At Toptal, nothing about remote work is controversial. Over the last four years, we’ve lived and worked remotely in more than 30 countries. We’ve been running a 100% remote, 90-person strong, venture-funded company that grows hundreds of percent year over year—almost entirely from our laptops, phones, and tablets. Working remotely is a productive and efficient reality that we evangelize to our clients, while practicing what we preach. Hiring remotely removes the constraints of geolimiting and makes it possible to build the best team, regardless of whether members are across the Bay or around the world.

A Design Workflow Tutorial for Developers: Deliver Better UI/UX On Time

Categories: Management Tips
Working with a great designer or design team can be an invaluable asset to any team. With clear communication channels, and free-flowing co-operation, the designer should give you everything you need to speed up the building process and limit questions and confusion as much as possible. What can you, the UX developer, do to ensure that the product you have built is delivered in a timely manner without sacrificing the quality of the user interface and user experience?

Resource Planning Best Practices: Views

Categories: Management Tips
If you have used Ganttic or played around with the planner in your trial, you will notice this particular feature that resembles browser tabs on the top of the planner. These planner tabs are called ‘Views’. In this article, you will learn about how views can drastically transform your resource planning process for the better, how to add a view, how to open up a view, how to rename a view, how to save a view and how to delete a view.

Solve Productivity Roadblocks With Resource Management (Infographic)

Categories: Management Tips
Productivity roadblock comes in more forms than what we are commonly aware of. This infographic shows you the 15 most common productivity roadblocks and this post will provide you solutions to reduce these statistics along the way.

11 Reasons Your Employees Are Stressed Out (Infographic)

Categories: Management Tips
The good news is eliminating the employee stress listed is not a difficult goal to achieve. What’s powerful about the available solution is that it also simultaneously provides boundless possibilities and benefits that can enhance your work progress.

Resource Planning Can Change What Employees Are Saying About Work (Infographic)

Categories: Resource Planning, Management Tips
A. A. Milne once said, “Organising is what you do before you do something so that when you do it, it is not all mixed up.” This fundamental and foolproof method of working is not unheard of but it’s easier said than done. It seems that while the majority of the workforce follow this rule, there is still a significant portion of issues that are reflected in statistics.

How to Use Resource Planning to Transform Human Resources (Infographic)

Categories: Resource Planning, Management Tips
The Expectations of Human ResourcesThe human resources department has the priorities of all employees and the company at heart. Of various responsibilities, human resources leaders are known to have a clear understanding of the ins and outs of a company, ensure that all employees have the right balance of workload and that employees have the right skills for the job. However, research shows that regardless of job titles, 71% of employees manage projects and 50% of these employees do not have the term ‘project management’ as part of their job title or job description.

Why Do Projects Fail Miserably (Infographic)

Categories: Management Tips
Project management tools are great for the use of one single project. But with multiple projects in hand? That requires more than brains and skills to juggle. Multi-project management calls for a good resource planning tool. When using a resource planning software, you are allowing yourself to focus on the project in a more efficient way.

Overworking Can Kill You

Categories: Management Tips
Just this year in March, a 26 year old factory worker abruptly died after working for 12 hours every single day assembling Apple iPhones. Two years ago, a 24 year old advertising employee from China suffered a sudden cardiac arrest at his desk and died, having working overtime the month prior to his death. Going back another two years in Los Angeles, a 51 year old employee died in her cubicle due to work over-exhaustion and wasn’t found until two days later.

Top 10 Books That Every Manager Should Read

Categories: Management Tips
Among the mountains of books that have been published for managers, we have selected 10 books that every manager should read. The themes include leadership, problem solving, communication, psychology, and success. Some of them were published decades ago, some are more recent, but regardless, the wisdom and experience discussed in these books will help you stay abreast of managing your resources.

Increase Work Productivity by Going on Holiday

Categories: Management Tips
It is of underrated importance for workplace employees to take time off from work and break out of their 9 - 5 routine for better productivity. Understandably, with bills to pay, clients to meet, deals to close, who has the time to lie on a Caribbean beach sipping margaritas all day long? Paid holidays are common in the working world. However, 75% of Americans don’t take claim their paid holidays. When your senses gradually dull, you might want to think twice about having a break from work.

3 Things to Expect From a User-Friendly Resource Planning Software

Categories: Resource Planning, Management Tips
As UX (user experience) design progresses, web designers and web developers’ responsibilities extend to planning, testing and making sure that what they built are user-friendly and can be easily predicted, understood and used by their target users. 

Resource Planning for Creative Agencies

Categories: Resource Planning, Management Tips
Faced with cash and accounting, client management, administration and time constraints, juggling daily operational tasks have proved to be time-consuming.

Ways to Find the Right Person For the Right Job

Categories: Management Tips, Task Scheduling
With observation, one can easily tell when a task has been assigned to the wrong resource. A wrong resource on the task is equivalent to assigning a doctor to cook in a restaurant, using a hammer to mow a lawn, or planning a party in a library.

Migrating from Excel to Ganttic

Categories: Management Tips
Migrating from Excel to Ganttic requires little effort. The best and only way to move your existing plans from Excel to Ganttic is to start from the top. This way, not only do you have complete control of how your planner will look and function, you also get the chance to master the ins and outs of Ganttic and join the rest of the industry leaders in using one of the most powerful resource planning tools available.

Resource Planning Isn’t Project Management

Categories: Resource Planning, Management Tips
A resource planning tool revolves around resources, on contrary to a project management tool, which focuses on projects. And while resource planning isn't project management, project management resource planning definitely is something.

How to Introduce Ganttic to Your Team

Categories: Management Tips
Ipsos MORI reported that only a measly 24% of private sector employees and 15% of public sector employees believe that change is well-managed in their organizations. It’s time to step up the game.

Spreadsheets vs Resource Planning Software

Categories: Resource Planning, Management Tips
Aren’t we all glad that spreadsheets were invented? What would work be like if producers, managers or CEOs had to plan and schedule resources on paper! 

The Fundamental Guide to Happy Teamwork

Categories: Management Tips
The dynamics of working with people comes naturally to some more than others. After having our fair share of teamwork experiences, we narrowed down these observations to a list of ways to make teamwork a more enjoyable part of your day. With the right approaches, teamwork can be the ideal and better way to work.

Five Foolproof Tips to Make the Most Out of 2015

Categories: Management Tips
2014 is officially so last year. With the new year comes inspiration and excitement for making new plans and resolutions. The key to better project-management is regulation and control over your team’s time and resources. Start 2015 off on the right foot by using our list below to reach your goals with ease this year.

Google Calendar Sync - Why Not?

Categories: Management Tips
Spring is here! And as such, it's only suitable to give you something new to help you get  more out of your planning and scheduling. Head's up! Here comes a tip for the power user!

Want to Reduce Your Efficiency? Keep Planning With Speadsheets!

Categories: Management Tips
Just today I stumbled upon a nice oldie, still relevant I think! It's about how being too efficient might backfire.

A Tip For Ganttic's Power User: Coloring

Categories: Management Tips
If you use Ganttic more than twice a week, you should listen up. The focus of Ganttic is your projects' resources: be it people, machinery, equipment or rooms, they all have an essential part to play in succeeding in achieving your goals - completing your projects on time. As one of Ganttic's core ideas is to provide you as efficient service as possible, I'd like to introduce the coloring and color filtering feature. If you are indeed a power user, you are surely using the coloring feature Ganttic has to offer. The core idea is to see your tasks in different conditions, 'roles' if you will.

Using Scheduling to Reduce Costs

Categories: Management Tips, Task Scheduling
Scheduling gives you the ability to have a bird’s eye view on your organization, which in turn - when used correctly - can help you reduce costs significantly.

Scheduling Elves: The Best Practices

Categories: Resource Planning, Management Tips
Scheduling resources is an important task and mustn’t, under any circumstance, be taken lightly. Scheduling elves is just as important.

How to Build a Good Staff Schedule

Categories: Management Tips, Task Scheduling
There are a few basic things you should keep in mind when building a good staff schedule.

About Performance, Management and Performance Management

Categories: Management Tips
There are several ways one can approach performance management, but the regardless of the solution chosen, one should keep in mind the goal - higher efficiency.

How to Plan Your Production Lines Efficiently

Categories: Resource Planning, Management Tips
I’m going to show you how to utilize your production lines (or any other resource) to the max by using the features already available in Ganttic. Naturally, I’m talking about the utilization feature.

Scheduling Tools: How to Schedule Office Staff?

Categories: Resource Planning, Management Tips
If you need to schedule office staff, it’s easy if you have done it before or you have a scheduling template to guide you. Starting from scratch, however, can be a bit tricky.

Ganttic - a Gantt Chart That’s Live and Interconnected

Categories: Management Tips
There are literally hundreds of different versions of Gantt charts online, one fancier than the next, but when you start comparing them, the ‘wow’-effect is quick to disappear.

Planners Engagement & Instant Feedback

Categories: Resource Planning, Management Tips
Planning is easy when you know what you’re doing and it does help a lot to know what the ‘bigger picture’ is. Many tools, however, do not offer this.

Timesheet Templates Have Had a Better Alternative for a While Now

Categories: Management Tips
Timesheet templates are nothing more than slots waiting to be filled with your data. So the creation of such ‘slots’ should be a walk in the park, right?

Why Scheduling of Human Resources Should be Done Online?

Categories: Resource Planning, Management Tips
It’s quite common to think, that everything is nowadays done online, even though there are still people who do not trust the ‘online’. If you’re one of these people, here’s something for you.

Resource Planning for Event Managers?

Categories: Resource Planning, Management Tips
If you are an event manager you probably see yourself as more of a project manager, not a resource planner, right? Let me prove you wrong.

Creating Reports and Staff Schedules Without Breaking a Sweat - the Best Practices

Categories: Management Tips
Keeping an eye on your staff and reporting in general may be a daunting task if you don’t have the right tools to do it.

Managing Projects When Funding is Difficult

Categories: Management Tips
The difficult times that hit the business world about five to six years ago are still upon us - don’t let anyone tell you differently.

Clear Communication is Critical

Categories: Management Tips
I always maintain that communication is Job One for the project manager. If the PM can't learn to communicate efficiently and effectively then he has no business serving in the PM role.

Tools or People vs Tools and People

Categories: Resource Planning, Management Tips
I read an article* recently and that got me thinking about the role various resource management softwares and other tools play in modern day businesses and the lives of its employees.

The Disadvantages of Spreadsheets: Scalability

Categories: Management Tips
Are you familiar with the expression ‘the world is getting smaller’? But besides getting smaller, the world’s getting faster as well so it’s only proper to have a tool suitable for a constantly changing environment, resource management tools included.

The Disadvantages of Spreadsheets: Teamwork

Categories: Management Tips
It is common knowledge that teamwork is the backbone of any organization and every team has to find the tools that suit namely them. But what about resource management software?

The Disadvantages of Spreadsheets: Security

Categories: Management Tips
In the following mini-series I’m going to write about the shortcomings spreadsheets often have compared to resource management software and how it can affect your organization. In light of this, I find it only appropriate to start off with a topic that is the most important of them all.

Ganttic: The 5 Pros Compared to ERP’s. Pro #4

Categories: Management Tips
You are using an ERP and you say you’re all about efficiency? Are you sure of that? Operating in the field of resource planning, I can tell you, quite often it's just the opposite.

Ganttic: The 5 Pros Compared to ERP’s. Pro #3

Categories: Management Tips
I’m sure you’ve heard the expression ‘the bigger they are, the higher they fall’? Well, I’m not going to write about the fall of big enterprises, but I will talk about how a service provider’s size is often related to their professional flexibility.

Ganttic: The 5 Pros Compared to ERP’s. Pro #2

Categories: Management Tips
In the time and age, where everything is shared, you naturally expect the same functionality from the tools you work with, especially your resource planning software.

Ganttic: The 5 Pros Compared to ERP’s. Pro #1

Categories: Management Tips
Just last month, we wrote a piece comparing simple resource management software and ERP’s (Enterprise Resource Planning systems). 
We decided to take it one step further, so during the next five weeks, we’ll release one ‘pro’ per week so if you’re interested, stay ‘social’.

Why Can't ERP Systems Tackle the Planning?

Categories: Management Tips, Resource Planning
Most business owners consider ERP systems to be worth a lot.  After all, these systems can manage all of your information and make sure that everyone in your organization has access to it!  These systems are designed to make your life a whole lot easier, because they can completely streamline your work day.

Boost Your Business Success by Getting Your Employees More Involved

Categories: Management Tips
You don’t have the luxury of counting on luck in the business world.  Instead, all of your success is going to come from carefully-crafted plans.  But did you know that great plans can streamline your work AND make all of your employees perform at their very best?

Web Apps and Pro Grade Management Tools for Small Businesses

Categories: Management Tips
 Modern day project management has become virtually unimaginable without the plethora of scheduling software and time management tools we use to get things done. Methods, processes and the whole way we go about project management has come a long way since paper-based Gantt charts: nowadays we rely heavily on desktop or mobile applications and have gotten used to the flexibility they offer. But what are the specific features through which these tools and applications make project management easier, and how exactly can we adapt them to the specific needs of large, as well as small organizations? 

Corrective Action for the Project Budget

Categories: Management Tips
 Of the three key project success determiners (budget, schedule, and customer satisfaction), the project budget can often be the most difficult one to achieve success on. Sure, it seems like it should be easy, but if something goes awry and you need extra bodies on the project to stay on track, your schedule may stay unscathed while your project budget spirals out of control due to the extra, expensive project resource charges. 

Make Data Entry Quicker by Assigning a Task to Multiple Resources

Categories: Management Tips, Resource Planning
Hundreds of users benefit from Ganttic's easy drag&drop task management. Now we have added a feature which makes task entry and later editing even faster. 

Why do Emergencies Create a Bigger Need for Resource Management?

Categories: Resource Planning, Management Tips
Nobody likes an emergency situation. Whether you’re dealing with the aftermath of a hurricane, tornado, fire, flood, or some other major disaster, you’ve got to be able to kick your resource management plans into high-gear. But why is resource management so crucial during these emergency periods?

How to Make Sure the Project is Really Finished

Categories: Management Tips
You've worked for months...maybe even a year or two or three...and you've reached that defining moment. Launch time. Or deployment, or implementation, or customer hand off or whatever you are calling it.  The bottom line is, you think you're done with the project and you're ready to deliver and move on.

Why Use Ganttic for Your Resource Management?

Categories: Resource Planning, Management Tips
OK, so you’ve figured out that resource management is important.  But why is Ganttic’s software the right solution for your resource management responsibilities? Because when you work with Ganttic, you:

3 Major Project Management Pitfalls

Categories: Management Tips
Managing a successful project means doing a whole lot more than coming up with a good plan and making sure the work gets done on time.  Instead, if you really want to be a successful project manager, you’ve got to avoid these 3 pitfalls at all costs...

3 Simple Tips For Better Resource Planning

Categories: Resource Planning, Management Tips
The end result of your project is only as good as the planning that goes into it. With the right resource planning tools and strategies, you can avoid resource conflicts, reduce resource related spending, and deliver projects as planned. That’s why any organization can benefit from these 3 resource planning tips:

Common Mistakes When Estimating Project Work - Part 2

Categories: Management Tips
 In Part 1, I identified what I considered to be 9 common mistakes that project managers and team members often make when estimating work on the projects they are leading or working on. 

Common Mistakes When Estimating Project Work - Part 1

Categories: Management Tips
 Estimating isn’t an exact science, that’s for sure. And just like the football quarterback who can read defenses quickly – you either have it or you don’t. You can fake it till you make it often, but it can be painful getting there and you may lose a project or two along the way. 

Is the Customer Really Ready?

Categories: Management Tips
 A potential project customer comes to your organization with an implementation need. Your account manager works through the process of documenting some requirements, working up an estimate, puts together a generic resource plan, prepares a final proposal and price and then finalizes the contract. And usually, this all happens before the project manager even gets involved – unfortunately. 

How Does Resource Scheduling Affect Your Project Planning?

Categories: Resource Planning, Management Tips
Resource scheduling can work with any kind of project -- whether you're building a giant commercial retail complex or planning a small awards banquet.

3 Resource Management Questions You've Got to Get Answered

Categories: Management Tips, Resource Planning
The best-laid plans might not actually BE the best plans when you take them into the trenches.  As your project moves along, you've got to assess your plans and make sure they don't need any tweaking.

3 Project Management Mistakes You Can't Afford to Make

Categories: Management Tips
You're probably aware of the biggest project management problems - going over budget, missing your deadline, or a finished product that falls short of expectations. But here are three less-obvious problems that can cast just as much doom and gloom on your company projects.

Seeing the Big Picture with Resource Scheduling Software

Categories: Management Tips, Resource Planning
Being able to see the big picture (your resources, projects, team, etc) with the touch of a button… It doesn't get any more practical than that for your business...

Does Your Scheduling Software Boost Your Company Morale?

Categories: Task Scheduling, Resource Planning, Management Tips
Managing your employees means doing a whole lot more than just hiring people and writing them a paycheck every couple of weeks.  If you want to be an effective manager, you have to be able to motivate people.  You have to have compassion.  You have to understand that your employees aren't robots.  They have families, hobbies, and needs that you have to think about.

Does Everyone have Access to Your Project Planning Tools?

Categories: Management Tips
When everyone can see exactly what's going on in any project, everyone feels like they're an important part of the project management process. And in the end, it makes for a more productive project and a more pleasant place to work!

How to Successfully Take Over an Existing Project

Categories: Management Tips
You’re cruising along with your own plate full of projects or perhaps one very visible, mission-critical project and you’ve got about as much as you can handle. Sounds familiar, right? Now picture this – your PMO director or someone in your organization’s executive management comes to you and says they need you to take over project ‘x’ next week. Why? What do you do? What did you do to deserve this!? Lots of questions probably go through your mind. 

What's so Great About Visual Planning?

Categories: Management Tips
You wouldn't head out on a family vacation without some idea of where you were going, what you were going to do when you got there, and how long you were going to stay, right? Then why would you try to run your business without answering any of those questions?!

Fight Recession with Better Planning and Scheduling

Categories: Management Tips, Resource Planning, Task Scheduling
Are you ready to make 2012 your best year yet?... Working smarter (and more profitably) requires better planning and scheduling of the most valuable elements of your business: Resources

Timetable or Scheduling Software?

Categories: Task Scheduling, Management Tips
Have you been trying to replace this old paper wallchart or whiteboard in your organization? It is a hard decision as everybody's used to the old system and its shortcomings. Scheduling on paper or whiteboard is easy, but life always makes its corrections and any plan or timetable needs rescheduling.

Replace Your Old Project Management Software

Categories: Management Tips
Most of project management software packages are made to ease our lives. Sometimes they don't. Why? Because you are using them for a wrong job.Ganttic can be a handy alternative. Read more to find out why.If you are interested in our software, you might also be interested in pursuing a project management degree at an online university.

Benefits of Self-Hosted Web Application

Categories: Management Tips
Benefits of web based applications are known for most software buyers: nothing to install and maintain, automatic upgrades, instant access from any computer etc.Installing a web app onto your corporate servers adds more.

What Kind of Problems Does Ganttic Help You to Solve?

Categories: Resource Planning, Task Scheduling, Management Tips, Project Portfolio Management
No business uses software just because it is cool. We all want to solve something what's bothering us. The idea of Ganttic is to solve certain problems in business management. Here's complete list.

Project Management of Today's Society

Categories: Management Tips
Everyone seemed to be coping up with the great change in our society, which is technology. Everything around us is connected to it - traffic lights, hidden cameras in the mall, buying items on the Net or what we called "online shopping", even iPhones! And because everything is about technology, there should be somebody who needs to take care of everything that is going on in the Internet.

3 Important Things to Look for in an Online Project Management Software

Categories: Management Tips
If you're here, then you are in the process of shopping for online project management software but you're not sure about what to look for in one. In that case, you're at the right place these articles aims to explain what you need to look for in such a software system.

Trying too Hard to Be Efficient Might Bring Down Your Efficiency

Categories: Management Tips
Research has found that there are four major distinct success dimensions in project management. The first dimension is the project efficiency. The second is the impact on the customer. The third is direct business and organizational success, and the fourth is preparing for the future. It has been said that efficiency is doing the thing right and effectiveness is doing the right thing - a strategy vital in any business. No one can really afford to be inefficient. Nevertheless, sometimes you stumble on a tool that brings your efficiency down and you don't even notice it since you are so used to planning resources with it. Not to point any fingers, but often the bad guy is MS Excel. 

What Can You Actually Use Ganttic for?

Categories: Resource Planning, Task Scheduling, Project Portfolio Management, Management Tips
Well, that has been our main question from the very beginning. When you create software you have to think about it. No one will use software what does everything from project planning to file sharing. Ours has a purpose.