Posts tagged 'Management Tips'
Employee burnout seems to be one of the biggest problems for managers to handle theses days. While burning out at your job can be affected by many factors that you as a manager can't change, there are still few things that you can do. Since resource planning dictates the schedules your employees, it's a huge part of your team's day. The first step of using resource planning as a tool for preventing employee burnout is knowing the reasons behind burning out and noticing the tendencies in your team. The second step is using the magic of a resource scheduling tool to vanish those tendencies.
Planning resources can often mean that you are building a pretty tight schedule for your employees. Even more so if you are planning concurrent tasks while adjusting the utilization of each of them. There are more tips for boosting productivity out there than one could count. But how does something as simple as scheduling resources with a resource planning tool affect productivity? How detailed should a schedule be so it wouldn’t kill productivity?
Although there are many different teams that use Ganttic, a number of the plans made in Ganttic are for something creative since they often need a flexible tool for project portfolio management. Whether it’s a mobile solution, web page, an event, an animation or a commercial - Ganttic is happy to be a part of the process that helps those creative minds come together. Here's an overview how creative teams use Ganttic and the result of resources planned well.
So you have dragged and dropped yet another meeting to your schedule. You already know how annoyed the faces around the table will be. It's not you. It's the way we are used to having meetings. 41.9% of the meetings that we have are evaluated with a poor quality. But you can do better. You can actually plan a meeting that is both useful and enjoyed by your team. You can be happy after scheduling a meeting using your resource planning tool. You can and you have to. Because knowing how to have good meetings is one of the many skills you have to master to manage a project team.
There are many steps to creating the perfect project plan. One of which is definitely scheduling resources. Taking resource planning lightly and just dragging and dropping tasks in the resource management tool without actually thinking about it too much, can lead to numerous problems. Since you probably don't want a team that feels undervalued and is overworked to be working on a project that is behind schedule and over budget, you shouldn't be underestimating what resource planning with a good resource planning tool might do for you.
In the midst of planning the resources, planning the budget, planning the timeframe, and the dependencies, planning communication might get forgotten. It just seems so natural, doesn’t it? Well, actually, it isn’t. Good communication is one of the key elements in a successful project and a good communication plan is the backbone of good communication.In our experience, project communication plan works best and is the easiest to follow as a spreadsheet. But if you really aren’t friends with different spreadsheets, feel free to create a form that works with you and your team.
Project management isn't solely about managing projects, it's also about managing a project team. And being a good project manager isn't only about delivering successful projects. It's also about being a good manager to your team. Or maybe it's still about acing the projects you take on because it's really the people in your team that make all the acing possible. To keep you on top of your game, look through these DOs and DON'Ts. Are you doing all the DOs? Are you doing some of the DON'Ts? We hope you do. And you don't.
There are hundreds of Gantt chart resource planning tools out there. We are sure that whatever your need are - you’ll find a software that will meet them. Ganttic isn’t right for everyone. There isn’t a tool in the project management or resource planning scenery that would be right for everyone. Nevertheless, Ganttic might just be the one for you. Our happy customers have had their say in what they like about our resource scheduling tool. Of all of the features mentioned, we drew up a list with top 10 reasons that have lead to managers choosing Ganttic for resource planning.
Resource allocation is a good thing, right? You are managing multiple projects at once. On a Monday, after drafting up a general report, you find that while one of your resources is clearly overbooked for the week with tasks from 4 different projects, there is one resource with the same skillset, that doesn’t have any tasks until Thursday. You reallocate the second resource to the projects that the first one is working on and normalize the workload. Great, huh?
Did you know that although about a half of us make New Year's resolutions, only 8% of the resolutions made on that blissful eve actually get fulfilled? Some say that the reason why promises don't get fulfilled is because the resolutions made are too unrealistic or that there isn't a plan. Others say it's the lack of definition and the fact that the resolutions are too vague. Since we want you to be the 8% that actually succeeds, we came up with 5 resolutions to make why you should make them and the way you can fulfill them.
We’re currently living through one of the most difficult times to hire employees in U.S. history. The unemployment rate has been hovering below 5 percent, while there are more jobs going unfilled than ever and the time to hire has been at a record 27 days. If you’re regularly hiring or getting ready to hire, I probably just stressed you out a little more with that info. Sorry! But don’t worry, I’ve got some great tips to help you.
What if you could make some simple changes to your business that helped you produce more with the same employees? What if this also improved retention and referrals? What I’m talking about here is employee engagement. Engagement isn’t just a buzzword or the latest HR trend. It’s measured by Gallup on a daily basis along with things like economic confidence and consumer spending. Engaged employees make up about 30 percent of the workforce. They put in what is called “discretionary effort,” effort that is beyond the minimum needed to perform the job to standard. They’re the ones who literally go above and beyond. They’re also less likely to call in sick, have accidents or leave the company, and they’re more productive than their unengaged counterparts. So, how do you improve engagement? Turns out there are some specific, inexpensive and uncomplicated steps you can take.
That may seem strange, but even the trip to the store and managing of a great corporation have something in common. Every business has a goal, and achieving this goal requires certain resources: time, money, people, and their specific tasks. Controlling the resources is a crucial aspect for your success. And some specialized software can really help.
Do you know that short story or a thinking exercise where a CFO asks, “What happens if we train them and they leave?”, and then the CEO answers, “What happens if we don’t and they stay?”? It’s a bit of a cliche start but hear me out anyway.
Traditional offices, with cubicles and individual offices, are less common today than they were even a decade ago. Open offices with high ceilings, long tables, and minimal partitioning are becoming the new norm. However, there has been a significant amount of pushback on the open office layout, in favor of traditional individual offices.A key driver of this transition is due to an increased need for constant collaboration and creativity. Common questions at job interviews are “What do you bring to a team?”, “Can you describe a time where your actions helped your team to succeed?”, and others of the same ilk. It is clearer today than ever before that company success and individual success depend on team success, and teams are built on collaboration.In today’s increasingly interconnected world, people need to constantly keep in touch with each other, and with partners from around the world. Furthermore, today’s fast-paced technology has opened up more spaces for creativity, which also thrives on collaboration. The need for a collaborative workplace prompts employers and building managers to ask: How exactly do I build a collaborative workplace? Though the first step to creating a collaborative workplace is picking a building, we’ve detailed three ways that any employer can transform the interior into a collaborative workplace.
Companies usually have teams to complete important jobs in a much effective and faster way. A team means combined efforts, knowledge, energy, and skills, and if the people in a team are fully motivated, then they can accomplish anything that they would want to.If you want to motivate your team, here are some tips you can follow to help them be more driven and enable them to do their best every time.
Motivating your talented and extraordinary workers cannot be done with conventional rewards like company hosted retreats and free lunches alone. Rather, you should implement better technology in the workplace. With the right software, hardware, networking and mobile tools, you will increase the productivity of your best workers significantly.
Here are some ideas that you can apply to encourage your top performers to become more productive:
We knew that planning with Ganttic couldn't be the only thing that helps you do get more done while actually working less. The guys at Blogtrepreneur actually found seven things in addition to our resource planning software. That means there is only one thing to remember for each day of the week. Our personal favorite is definitely the fourth one!
Employee onboarding processes are more important now than ever before because people are changing jobs more often today than they were just a couple of decades ago. Employees want to feel valued by their new employer and understand exactly what the expectations will be. Planning ahead for proper onboarding is key to ensuring a smooth transition for new hires and starting them on the right path toward productivity, job satisfaction, and overall success with a new company. Developing a tailored approach to employee onboarding will help your company welcome new hires into their specific positions and increase the chances they will remain with your company for a longer period.
If you have tried planning a project, you have probably discovered that managing a budget for one is not an easy task. The unfortunate truth that every person who works with projects discovers in the middle of it all is that they do have the tendency to run over the planned budget. Do not worry, this is a normal thing and happens to nearly every project manager out there.
What is holding your company back from optimum efficiency? If you are having difficulty operating your business, it may be the result of a lack of productivity. To enhance the effectiveness of your work environment, try the following techniques.
Image by geralt.
At Toptal, nothing about remote work is controversial. Over the last four years, we’ve lived and worked remotely in more than 30 countries. We’ve been running a 100% remote, 90-person strong, venture-funded company that grows hundreds of percent year over year—almost entirely from our laptops, phones, and tablets. Working remotely is a productive and efficient reality that we evangelize to our clients, while practicing what we preach. Hiring remotely removes the constraints of geolimiting and makes it possible to build the best team, regardless of whether members are across the Bay or around the world.
Working with a great designer
or design team can be an invaluable asset to any team. With clear
communication channels, and free-flowing co-operation, the designer
should give you everything you need to speed up the building process and
limit questions and confusion as much as possible.
What can you, the UX developer,
do to ensure that the product you have built is delivered in a timely
manner without sacrificing the quality of the user interface and user
If you have used Ganttic or played around with the planner in your trial, you will notice this particular feature that resembles browser tabs on the top of the planner. These planner tabs are called ‘Views’. In this article, you will learn about how views can drastically transform your resource planning process for the better, how to add a view, how to open up a view, how to rename a view, how to save a view and how to delete a view.
Productivity roadblock comes in more forms than what we are commonly aware of. This infographic shows you the 15 most common productivity roadblocks and this post will provide you solutions to reduce these statistics along the way.
The good news is eliminating the employee stress listed is not a difficult goal to achieve. What’s powerful about the available solution is that it also simultaneously provides boundless possibilities and benefits that can enhance your work progress.
A. A. Milne once said, “Organising is what you do before you do something, so that when you do it, it is not all mixed up.” This fundamental and foolproof method of working is not unheard of but it’s easier said than done. It seems that while majority of the workforce follow this rule, there is still a significant portion of issues that are reflected in statistics.
The Expectations of Human ResourcesThe human resources department has the priorities of all employees and the company at heart. Of various responsibilities, human resources leaders are known to have a clear understanding of the ins and outs of a company, ensure that all employees have the right balance of workload and that employees have the right skills for the job. However, research shows that regardless of job titles, 71% of employees manage projects and 50% of these employees do not have the term ‘project management’ as part of their job title or job description.
Project management tools are great for the use of one single project. But with multiple projects in hand? That requires more than brains and skills to juggle. Multi-project management calls for a good resource planning tool. When using a resource planning software, you are allowing yourself to focus on the project in a more efficient way.
Just this year in March, a 26 year old factory worker abruptly died after working for 12 hours every single day assembling Apple iPhones. Two years ago, a 24 year old advertising employee from China suffered a sudden cardiac arrest at his desk and died, having working overtime the month prior to his death. Going back another two years in Los Angeles, a 51 year old employee died in her cubicle due to work over-exhaustion and wasn’t found until two days later.
Among the mountains of books that have been published for managers, we have selected 10 books that every manager should read. The themes include leadership, problem solving, communication, psychology, and success. Some of them were published decades ago, some are more recent, but regardless, the wisdom and experience discussed in these books will help you stay abreast of managing your resources.
It is of underrated importance for workplace employees to take time off from work and break out of their 9 - 5 routine for better productivity. Understandably, with bills to pay, clients to meet, deals to close, who has the time to lie on a Caribbean beach sipping margaritas all day long? Paid holidays are common in the working world. However, 75% of Americans don’t take claim their paid holidays. When your senses gradually dull, you might want to think twice about having a break from work.
As UX (user experience) design progresses, web designers and web developers’ responsibilities extend to planning, testing and making sure that what they built are user-friendly and can be easily predicted, understood and used by their target users.
Faced with cash and accounting, client management, administration and time constraints, juggling daily operational tasks have proved to be time-consuming.
With observation, one can easily tell when a task has been assigned to the wrong resource. A wrong resource on the task is equivalent to assigning a doctor to cook in a restaurant, using a hammer to mow a lawn, or planning a party in a library.
To reschedule a task:In Excel, you unmerge cells, change cells color, delete cell data, remove cells outline, select cells, merge cells, color cells, outline cells, enter cell data.In Ganttic, you simply drag-and-drop, save.
A resource planning tool revolves around resources, on contrary to a project management tool, which focuses on projects.
Ipsos MORI reported that only a measly 24% of private sector employees and 15% of public sector employees believe that change is well-managed in their organizations. It’s time to step up the game.
Aren’t we all glad that spreadsheets were invented? What would work be like if producers, managers or CEOs had to plan and schedule resources on paper!
The dynamics of working with people comes naturally to some more than others. After having our fair share of teamwork experiences, we narrowed down these observations to a list of ways to make teamwork a more enjoyable part of your day. With the right approaches, teamwork can be the ideal and better way to work.
2014 is officially so last year. With the new year comes inspiration and excitement for making new plans and resolutions. The key to better project-management is regulation and control over your team’s time and resources. Start 2015 off on the right foot by using our list below to reach your goals with ease this year.
Spring is here! And as such, it's only suitable to give you something new to help you get more out of your planning and scheduling. Head's up! Here comes a tip for the power user!
Just today I stumbled upon a nice oldie, still relevant I think! It's about how being too efficient might backfire.
If you use Ganttic more than twice a week, you should listen up. The focus of Ganttic is your projects' resources: be it people, machinery, equipment or rooms, they all have an essential part to play in succeeding in achieving your goals - completing your projects on time. As one of Ganttic's core ideas is to provide you as efficient service as possible, I'd like to introduce the coloring and color filtering feature. If you are indeed a power user, you are surely using the coloring feature Ganttic has to offer. The core idea is to see your tasks in different conditions, 'roles' if you will.
Scheduling gives you the ability to have a bird’s eye view on your organization, which in turn - when used correctly - can help you reduce costs significantly.
Scheduling resources is an important task and mustn’t, under any circumstance, be taken lightly. Scheduling elves is just as important.
There are a few basic things you should keep in mind when building a good staff schedule.
There are several ways one can approach performance management, but the regardless of the solution chosen, one should keep in mind the goal - higher efficiency.
I’m going to show you how to utilize your production lines (or any other resource) to the max by using the features already available in Ganttic. Naturally, I’m talking about the utilization feature.
If you need to schedule office staff, it’s easy if you have done it before or you have a scheduling template to guide you. Starting from scratch, however, can be a bit tricky.
There are literally hundreds of different versions of Gantt charts online, one fancier than the next, but when you start comparing them, the ‘wow’-effect is quick to disappear.
Planning is easy when you know what you’re doing and it does help a lot to know what the ‘bigger picture’ is. Many tools, however, do not offer this.
Timesheet templates are nothing more than slots waiting to be filled with your data. So the creation of such ‘slots’ should be a walk in the park, right?
It’s quite common to think, that everything is nowadays done online, even though there are still people who do not trust the ‘online’. If you’re one of these people, here’s something for you.
If you are an event manager you probably see yourself as more of a project manager, not a resource planner, right? Let me prove you wrong.
Keeping an eye on your staff and reporting in general may be a daunting task if you don’t have the right tools to do it.
The difficult times that hit the business
world about five to six years ago are still upon us - don’t let anyone tell you
I always maintain that communication is Job
One for the project manager. If the PM can't learn to communicate efficiently
and effectively then he has no business serving in the PM role.
I read an article* recently and that got me
thinking about the role various resource management softwares and other tools play in modern day businesses
and the lives of its employees.
Are you familiar with the expression ‘the world
is getting smaller’? But besides getting smaller, the world’s getting faster as
well so it’s only proper to have a tool suitable for a constantly changing environment, resource management tools included.
It is common knowledge that teamwork is the
backbone of any organization and every team has to find the tools that suit
namely them. But what about resource management software?
In the following mini-series I’m going to
write about the shortcomings spreadsheets often have compared to resource management software and how it can affect your
organization. In light of this, I find it only appropriate to start off with a
topic that is the most important of them all.
You are using an ERP and you say you’re all about
efficiency? Are you sure of that? Operating in the field of resource planning, I can tell you, quite often it's just the opposite.
I’m sure you’ve heard the
expression ‘the bigger they are, the higher they fall’? Well, I’m not going to write
about the fall of big enterprises, but I will talk about how a service provider’s
size is often related to their professional flexibility.
In the time and age, where everything is shared, you
naturally expect the same functionality from the tools you work with, especially your resource planning software.
Just last month, we wrote a piece comparing
simple resource management software and ERP’s (Enterprise Resource Planning systems).
We decided to take it one step further, so during the next five weeks, we’ll
release one ‘pro’ per week so if you’re interested, stay ‘social’.
Most business owners consider ERP systems to be worth a lot. After all, these systems can manage all of your information and make sure that everyone in your organization has access to it! These systems are designed to make your life a whole lot easier, because they can completely streamline your work day.
You don’t have the luxury of counting on luck in the business world. Instead, all of your success is going to come from carefully-crafted plans. But did you know that great plans can streamline your work AND make all of your employees perform at their very best?
Modern day project management has become virtually unimaginable without the plethora of scheduling software and time management tools we use to get things done. Methods, processes and the whole way we go about project management has come a long way since paper-based Gantt charts: nowadays we rely heavily on desktop or mobile applications and have gotten used to the flexibility they offer. But what are the specific features through which these tools and applications make project management easier, and how exactly can we adapt them to the specific needs of large, as well as small organizations?
Of the three key project success determiners (budget, schedule, and customer satisfaction), the project budget can often be the most difficult one to achieve success on. Sure, it seems like it should be easy, but if something goes awry and you need extra bodies on the project to stay on track, your schedule may stay unscathed while your project budget spirals out of control due to the extra, expensive project resource charges.
Hundreds of users benefit from Ganttic's easy drag&drop task management. Now we have added a feature which makes task entry and later editing even faster.
Nobody likes an emergency situation. Whether you’re dealing with the aftermath of a hurricane, tornado, fire, flood, or some other major disaster, you’ve got to be able to kick your resource management plans into high-gear. But why is resource management so crucial during these emergency periods?
You've worked for months...maybe even a year or two or three...and you've reached that defining moment. Launch time. Or deployment, or implementation, or customer hand off or whatever you are calling it. The bottom line is, you think you're done with the project and you're ready to deliver and move on.
OK, so you’ve figured out that resource management is important. But why is Ganttic’s software the right solution for your resource management responsibilities? Because when you work with Ganttic, you:
Managing a successful project means doing a whole lot more than coming up with a good plan and making sure the work gets done on time. Instead, if you really want to be a successful project manager, you’ve got to avoid these 3 pitfalls at all costs...
The end result of your project is only as good as the planning that goes into it. That’s why any organization can benefit from these 3 resource planning tips:
In Part 1, I identified what I considered to be 9 common mistakes that project managers and team members often make when estimating work on the projects they are leading or working on.
Estimating isn’t an exact science, that’s for sure. And just like the football quarterback who can read defenses quickly – you either have it or you don’t. You can fake it till you make it often, but it can be painful getting there and you may lose a project or two along the way.
A potential project customer comes to your organization with an implementation need. Your account manager works through the process of documenting some requirements, working up an estimate, puts together a generic resource plan, prepares a final proposal and price and then finalizes the contract. And usually, this all happens before the project manager even gets involved – unfortunately.
Resource scheduling can work with any kind of project -- whether you're building a giant commercial retail complex or planning a small awards banquet.
The best-laid plans might not actually BE the best plans when you take them into the trenches. As your project moves along, you've got to assess your plans and make sure they don't need any tweaking.
You're probably aware of the biggest project management problems - going over budget, missing your deadline, or a finished product that falls short of expectations. But here are three less-obvious problems that can cast just as much doom and gloom on your company projects.
Being able to see the big picture (your resources, projects, team, etc) with the touch of a button… It doesn't get any more practical than that for your business...
Managing your employees means doing a whole lot more than just hiring people and writing them a paycheck every couple of weeks. If you want to be an effective manager, you have to be able to motivate people. You have to have compassion. You have to understand that your employees aren't robots. They have families, hobbies, and needs that you have to think about.
When everyone can see exactly what's going on in any project, everyone feels like they're an important part of the project management process. And in the end, it makes for a more productive project and a more pleasant place to work!
You’re cruising along with your own plate full of projects or perhaps one very visible, mission-critical project and you’ve got about as much as you can handle. Sounds familiar, right? Now picture this – your PMO director or someone in your organization’s executive management comes to you and says they need you to take over project ‘x’ next week. Why? What do you do? What did you do to deserve this!? Lots of questions probably go through your mind.
You wouldn't head out on a family vacation without some idea of where you were going, what you were going to do when you got there, and how long you were going to stay, right? Then why would you try to run your business without answering any of those questions?!
Are you ready to make 2012 your best year yet?...
Working smarter (and more profitably) requires better planning and scheduling of the most valuable elements of your business: Resources
Have you been trying to replace this old paper wallchart or whiteboard in your organization? It is a hard decision as everybody's used to the old system and its shortcomings. Scheduling on paper or whiteboard is easy, but life always makes its corrections and any plan or timetable needs rescheduling.
Most of project management software packages are made to ease our lives. Sometimes they don't. Why? Because you are using them for a wrong job.Ganttic can be a handy alternative. Read more to find out why.If you are interested in our software, you might also be interested in pursuing a project management degree at an online university.
Benefits of web based applications are known for most software buyers: nothing to install and maintain, automatic upgrades, instant access from any computer etc.Installing a web app onto your corporate servers adds more.
No business uses software just because it is cool. We all want to solve something what's bothering us. The idea of Ganttic is to solve certain problems in business management. Here's complete list.
Everyone seemed to be coping up with the great change in our society, which is technology. Everything around us is connected to it - traffic lights, hidden cameras in the mall, buying items on the Net or what we called "online shopping", even iPhones! And because everything is about technology, there should be somebody who needs to take care of everything that is going on in the Internet.
If you're here, then you are in the process of shopping for online project management software but you're not sure about what to look for in one. In that case, you're at the right place these articles aims to explain what you need to look for in such a software system.
It has been said that efficiency is doing the thing right and effectiveness
is doing the right thing - a strategy vital in any business. In an economy that is as unstable as
the current economy is, certainly no one can afford to be ineffective and
inefficient. If you do not have your resources properly in line then you are
not operating your business to its highest potential. This greatly affects a business’s
Well, that has been our main question from the very beginning. When you create software you have to think about it. No one will use software what does everything from project planning to file sharing. Ours has a purpose.