Transform Google Calendar Into Gantt Charts

Did you know that your everyday time management tool, Google Calendar, can also be turned into a powerful resource planning tool? 

One way to turn your Google Calendar into a Gantt chart is by integrating it with some great Gantt chart software.

The combination of the two is perfect for resource scheduling since it combines the personal approach of Google Calendar with the overview of Gantt charts. You can even call it a Gantt Calendar, if you wish. Find out the benefits of planning and scheduling with a Gantt chart here. Integrating your Google Calendar with the resource planning tool, Ganttic, only takes three steps. But doing so will allow you to have a visual overview of several calendars, synchronized information with your team, and a perfect planning tool. Read on to find out how to make it happen. It‘s super easy!

Turning Google Calendar into Gantt Charts: Easy as 1,2,3…

Features such as drag and drop scheduling make it easy to update plans quickly and on-the-fly. Built in metrics such as resource and task utilization helps make more informed decisions, and promotes healthier team dynamics. The custom data fields help manage your global and dispersed teams, by providing a way to organize, filter, and group via the data that matters to you. View plans via Gantt charts for more accurate long-term forecasting or see projects as Kanban boards for an alternative POV.

Ganttic integrates natively with Google and Outlook Calendar, and is extensible through a REST API and webhooks. All this plus automated reports, unlimited sharing and users, and world-class customer support make Ganttic the perfect planner for your specific needs.

Now, let’s get to the 3 steps:

1. Add a resource 

To turn plans made in Google Calendar into Gantt charts, you have to have a resource to schedule tasks for. If the resource already exists, you can skip this step. 

TIP: Resources can be anything you plan: yourself, your designer, your company’s minivan, or a meeting room.

2. Set up Google Calendar sync

Now that you have your resource, you should sync it with Google Calendar.

Check out our video on syncing Google Calendar with Ganttic

In Ganttic, you can choose between one-way sync and two-way sync. We’ll explain what these mean.

One-Way Sync

One-way sync is a good idea if you don’t want any data coming from Ganttic to Google Calendar. If you are syncing your data with an existing calendar you might want to consider one-way sync.

Two-Way Sync

With Google and Ganttic two-way synchronization, we export the existing data from Google to Ganttic and vice versa. Two-way sync is the one for you if you actually want to do some planning with Google Calendar and create Gantt charts of plans made in GCal. Any changes you make to the plans will be synced to Ganttic for others to see.

If you are using a two-way sync, you can make changes to your team’s plans by reallocating resources in Ganttic. The plans will be updated in Google Calendar as well.

Remember: To turn Google Calendar events into Gantt charts, you must choose two-way sync. That way the events in your Google Calendar will be synced to Ganttic.

Contact us if you are having trouble deciding which sync is best for you. Our friendly Helpdesk can go through the steps with your and steer you in the right direction.

3. Schedule events in Google Calendar

That’s it! Use your Google Calendar like you normally would. No extra steps are needed. Just make sure you are adding the events to the calendar that you synced your resource with.

The events will sync to Ganttic and you have successfully turned events planned in Google Calendar into Gantt charts. So with a few simple steps you now have:

  • A powerful resource planning tool
  • A visual overview of your resources
  • Next level planning.

It really is as easy as one-two-three.

Benefits of Integrating Google Calendar & Ganttic: User Case Studies

There are many advantages to integrating your GCal with resource management software such as Ganttic. We have more than 10 years’ experience with Gantt chart planning, and the combination of that with Google Calendar has helped a lot of our clients along the way. Here’s just some of the benefits we’ve seen when you merge these two powerful tools:

  • Boosts your planning process through better communication. This integration is a transparent and efficient way to involve all your resources within one centrally located platform. Plus, this is a great way to compare work tasks and see them next to personal plans. Making it more apparent if changes are needed.
  • It’s simple AND effective. Matt Scheller from Fraser Magic says, “A normal calendar is not really useful for resource allocation and fully fledged planning tools are too complex.” But the combination of both gives you the best of both worlds, without also having to deal with new, complicated software. Syncing the two programs allows team members  to see all of their assigned tasks alongside their own personal calendars. There’s no need for your field workers to learn another program or switch between different views to find the tasks assigned to them. Those will be in their personal calendars already.
  • It grows with you. Allison Stroebele from Pure Technologies said that before using Ganttic, her company was “using a combination of Outlook Calendars and Excel spreadsheets at the time, but were quickly outgrowing these scheduling tools.” Because you can integrate Ganttic with your personal calendars, you’ll have the right tools for whatever amount of resources you have. When your company grows, the tools will grow alongside you. So instead of holding you back, they’ll help you succeed.Tip: If you’re sick of spreadsheets as well, you might want to consider some alternatives to Excel. 
  • Plans made in GCal will appear in Ganttic straight away. Google sync lets you transfer all your previous planning in GCal right to Ganttic and right away. There’s no waiting. So you can immediately get started on those plans.
    Tip:  If you feel as though you have outgrown your Google Calendar and need more precise resource management software, check out some of our recommendations of the best planning tools and their benefits

Gantt Chart Overview + Google Calendar’s Accessibility

Google Calendar and Gantt charts really are a match made in heaven, aren’t they? If your team is used to making plans for themselves or time blocking in Google Calendar and you don’t want to do any extra work, tell them to sync the events planned in Google Calendar to Ganttic. You can also use it yourself to book your important meetings and fill your time slots.

If you’re looking to link Outlook Calendar as well, we have instructions for you here. For other programs, ask our support about Ganttic API, which will allow other programs to talk with one another. 

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