Reports >

Add A New Report


Reports are an essential part of resource planning. In Ganttic, we've made it easy and flexible for you to use. Simply select your desired data labels to the grouping and detail levels for a custom-made report. You can send out the reports that you save automatically.

Must-know about this feature

You can report any of the data fields that you have. You can use custom data fields for calculating hourly rates. You can save reports, export it to CSV or PDF or print it out directly from the planner.

Create a report

  1. Click on the '+' icon from the sidebar on the left
  2. This will activate the adding feature. 

  3. Select 'Report' from the list 
  4. A new tab will pop-up with the Report Settings section already opened.

  5. Give the new report a title
  6. Select if it's going to be a private or public one. Admins can see all private reports. 
  7. Click on 'Save'  to confirm
  8. Come back to Report Settings to save other parameters applied.

Select a type for the report

  1. Choose if it's going to be task-, resource,- or project-driven
  2. Select an option from Fieldset. 'Task-driven' is applied by default. 

Task-driven reports will build selected report fields/information around tasks. This option gives the most information and is applied by default. A 'task-driven' report will look like this:

task-driven report

Resource-driven reports will build everything around resources. That means you'll see all resources, even when there's no data associated with them. This option is good to use if you need to have a quick look at who is scheduled and who is not in a specific time frame.

Project-driven reports will build everything around projects. All project-related information, whether scheduled or not, will be displayed. This option is good to use if you need to have a quick look at all projects to determine which ones are running/active and which ones are not used/inactive.

Select fields for the report

'Data fields' section is where you'll find the data you can add to your reports. Data fields are categorized into Task Data, Project Data, Resource Data, and Calculations (explained below).

Drag and drop the data fields to the Grouping level you want data to be grouped by in the report. Details level is where you will drag and drop data you want to be displayed in a form of a table in addition to grouping labels.

  1. Drag and drop data fields into grouping and/or details level
  2. Depending on what kind of layout and sorting you need for the report, you can use both or only one of them.

  3. Once you are done, click on 'Apply'
  4. This will confirm the data fields that the data will be grouped by and the data that will be in the level of the details.

  5. Next, select a time period for the report
  6. The left calendar is for the period start, the right calendar is for report period end date.

  7. Click on 'Show report' 
  8. The report is now generated based on the selected period, data fields and levels

    Calculate hourly rates
In custom data fields, one of the data types is 'Calculations'. This section gives you options to calculate numerical values in association with your tasks' Busy Time in reports. Only limited to resources and projects, this feature is perfect for a number of uses. For example, if you set Roger's hourly rate as €50, the report will calculate how many hours he has worked (Busy Time) and provide you with a number of how much to pay him for the duration of the report. You can see Hourly rate, € * Task busy time(h) field among others. Please note 'Hourly rate, €' is a 'Number' type resource custom data field. This new feature is not an extension but developed as a default feature in Ganttic's planner.

  1. Click on a task
  2. This will open the task dialog.
  3. Click on + in CUSTOM DATA FIELDS section
  4. This will open the custom data fields editing dialog.

    adding a custom data field to calculated hourly rates in the resource planning tool
  5. Enter a data label and select 'Number' from the drop-down menu
  6. Don't forget to click on 'Save' once you are done.

    selecting a custom data field type for the hourly salary calculations in the resource planning tool
  7. Enter a value in the field you just created and click on 'Save'
  8. The value you enter will be used for calculations in the report.

    entering a hourly salary to the custom data field you have created in the resource planning tool
  9. Open 'Reports' from the sidebar and open the report you have created
  10. You'll see that there's a new data label named 'Hourly rate/hr X Task busy time(h)'.

    calculating hourly rates using reports in the resource planning tool
  11. Drag the data label into either grouping level or details level
  12. Click on 'Apply' to generate a new report with the calculations.
    These options will calculate values only for resource- and project-driven reports. Make sure to apply these before generating the report.

Reports >

Add A New Report