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Sync Outlook Calendar With Gantt Charts


Introduction

Can you sync your Gantt charts to Outlook Calendar? Of course, you can! Actually, you can synchronize your Gantt charts with Outlook Calendar or Google Calendar. Use this feature to manage your team without making them actually sign in to Ganttic. Keep your staff members updated on the go or make all plans in one place through Outlook Calendar app.

Must-know about this feature

A new event will appear automatically in Ganttic when you create it in Outlook Calendar. Similarly, a new task will appear automatically in Outlook Calendar when you create it in Ganttic. The same goes for all changes made in events' title, time and date. This is the case for two-way sync. It's also possible to activate the one-way sync upon your choice (Ganttic > Outlook or Outlook < Ganttic). Compared to Google Calendar synchronization, there are no project title, task data fields and notes sync options. Only event titles, times and dates are synchronized. Meeting invitations that are added to Outlook as calendar entries are not synchronized. The sync feature only works with online Office 365 email/calendar accounts. MS Exchange support is currently disabled.  The sync will be terminated upon Outlook password change. If you periodically have to change your Outlook password for security reasons then stop the sync prior to that and reactivate it. 

Synchronizing with Outlook Calendar

  1. Click on a resource title
  2. This opens the resource dialog.

  3. Click on the 'Sync' button below the title
  4. Select Outlook Calendar. 


  5. Choose the sync direction
  6. Click on 'Apply settings' and 'Start sync'.

    If you activate the two-way (Ganttic < > Outlook Calendar) sync then existing data from Outlook Calendar will be imported into Ganttic and vice versa. Choosing any of the two one-way options will result in importing existing data from Outlook Calendar to Ganttic or vice versa. With all sync directions imported existing past data is limited to 1 month period. However, this limitation is not applied to future items.
  7. Allow Ganttic to access your Outlook Calendar
  8. Do do that, click 'Yes' in the form that pops up.

    gratning access for ganttic to outlook calendar
  9. Select a calendar you want to sync your data to
  10. Click on 'Start sync' once you have made the decision. 
outlook calendar gantt charts synchronization

If you want to sync each resource's data to a separate Outlook calendar then create these calendars in Outlook first. This will avoid other persons Outlook calendars' entries to be imported into Ganttic where it will be visible to third-parties. Compared to Google Calendar sync, it's not possible to create a new Outlook calendar on the go. However, it's still possible to view all Outlook calendars' entries in a single view, just as in Google Calendar. 

Resources >

Sync Outlook Calendar With Gantt Charts