Resources >

Resources' Custom Data Fields



Introduction

By creating custom data fields you can easily group your resources by custom values such as location, department, skillset and more. There's also existing field types: text, number, date, user, link. We will use 'List of values' as it's the only one to create custom resource groups. It helps you to categorize your resources and add specific data to them. To have a quick overview, you can later filter resources by these criteria and even save it to a view.

Must-know about this feature

Use custom data fields to add information to your resources. If you add a data field to one resource, the field will appear in all of the resource dialogs. However, you have to add values to custom data fields to each resource individually. List type of custom data fields can be used for grouping resources. 


Create a custom data field for resources

  1. Open Resource list view from the sidebar on the left
  2. This will open the list with detailed information about resources.


  3. Click on 'Data Fields'
  4. This will open existing data fields edit section and allows you to add new ones. Click '+ ADD NEW' to add a new Data Field.


  5. Choose a suitable Data Field type 
  6. The selection depends on what data you want to insert. 


  7. Select 'List' type from the list
  8. We'll use this as it's the only one for creating custom resource groups.

    Resource groups are a great way to have a better overview of your resources by different parameters they have. For example, if you are taking on a new project and are wondering if your designers have enough free time, a custom data field with a skillset is what you need.

    1. Give the field a title and insert the list values. Hit 'Enter' on your keyboard for another 'NEW VALUE' box to appear
    2. That way you can add values to the list you can later choose from.



    3. Click 'Save' upon completion
    4. You'll be back in the Data Fields edit section where you can see the new data field. Click on the back-arrow to return to the initial Resource dialog window. 


      Add a value to an existing custom data field

      1. Select a value from drop-down/add a link or a date/write the value in the textbox
      2. The type of data you can enter depends on the field type you have selected.
      3. Click 'Save' upon completion
      4. The data you have entered applies only to the resource you added the data to.

      In this example, we are using 'List of values' but as you can see you can add 'Number' for salary or budget calculations in reports or 'User' to connect the user and a resource or 'Link' to add a photo or a file to the resource etc. Anything to make your resource plan more flexible.

      Group resources using custom data fields

      1. At the top of any view, click on the view parameters icon
      2. This will open the options for the view.
      3. Select a value/group from the menu
      4. The groups are created using "List type" custom data fields and projects. 

      • Your resources are now grouped accordingly
      • You can save the grouping to the view or selected another grouping option the same way.

      Resource planning software can group resources by location, department, core skill etc

Resources >

Resources' Custom Data Fields