Tasks >

Task Timing


Introduction

Task timing tools allow you to input selected aspects of the task timing (start/end date, duration, busy time, utilization etc) while other ones will be calculated for you. Simply toggle any of the 3 icons on the left of 'Task timing section'.

You can find all the options for task timing in task dialog of each task. Right beside the task title is where you can determine when the task starts and when the task ends. You are also in control of if the task repeats itself, its utilization and more. If you use certain timing option frequently then set up default options from 'Settings' > 'Task timing'.



Must-know about this feature

Besides start/end dates and times the task dialogue will show the following fields in 'Timing' section:

  • Duration: The number of days 
  • Non-business days (i.e. the weekend etc) and hours included.
  • Busy time: The number of business hours 
  • A numeric value that indicates utilization. Based on business days and hours only.
  • Task utilization percentage: Percentage of the business hours
  • A percentage that indicates the busy time. Based on business days and hours only.
scheduling tasks with preferred timing

Task timing tools

When it comes to task timing tools, let us introduce to you your seven new resource planning friends:
                                  
                                                  



  •   So this little racing flag is going to let you plan a task by setting a start and an end date. The resource scheduling tool will calculate the busy time or utilization percentage according to which one you have chosen to set.

scheduling tasks by setting start and end date
That's the most basic way to schedule tasks. It dragging and dropping tasks works using the same principle. 
  •   The first game changer is this clock. With it, you can plan a task by setting the date when the task should start (or when it should end), the Duration of the task, and also the Utilization percentage or Busy Time, and Ganttic will calculate the rest accordingly.

scheduling tasks by duration
Again, a pretty basic approach to scheduling. It's different from the previous tool since you don't have to insert the end date for a task. If you know it the task must be completed in three days, for example, use the duration. 
  •  The little hammer is also indisputably a nifty little fella. With it, you will have the option to plan a task by setting its start or end date, Busy time, Utilization percentage, and leaving the rest for Ganttic to calculate.

scheduling tasks using busy time and utilization
It get's a bit trickier with the hammer. If you want to do something that's called utilization planning, you might want to use the hammer tool to schedule tasks. It's different from the clock since you aren't thinking about business days anymore. You are thinking business hours. So let's imagine you have a task that should take 45 business hours. Easy breezy, right? Well, imagine you want the resource to work on the said task 2 hours each day, not 45 hours continuously until the task is done. This is where the hammer tool kicks in. Once you have the hammer selected, you can set the utilization percentage to 25%, and Ganttic will calculate when the task will be done. Similarly, if you know a task should be completed on a certain date, you can use the same tool to calculate when the resource should start with the task if they can work on it on a certain amount of business hours on each business day.
  •  What about those little arrows? Those will let you switch whether you want to set start or end date, Busy time or Utilization percentage.

switching between start and end date, and busy time and utilization

  • And the rest of your new friends? They will help you with the task timing. The first one will allow you to plan a task from date to date. The second one will allow you to plan a task with hourly precision and the last one with 15-minute accuracy.

task timing options


Tasks >

Task Timing