Utilization Tracking >

Capacity Utilization Graphs


Introduction

Capacity Utilization Graphs allow you to keep track of how much work your Resources have been assigned to at any given time. Above every Task, there is a colored line. Each line indicates how packed that period is (and not just a Task) for a Resource, by combining "Busy Time" of all the stacked Tasks within that period.

Take a look at the screenshot above as an example. Resource MARKUS has two tasks scheduled. The colored Graph tells us that the combined capacity of this Resource during that period has gone over 100% (200%). Markus himself or his employer would have to make adjustments so as to relieve her from an impossible work schedule. Hover your cursor over the graph to see the Utilization tooltip (200%). 

Must-know about this feature

The Capacity Utilization is calculated based on Task Utilization and business hours. You change the colors of the Graphs or turn them off entirely from Settings > Utilization.

Enable or Disable Capacity Utilization Graphs

  1. Go to "SETTINGS"
  2. You'll find it on the sidebar.
  3. Select "UTILIZATION"
  4. Doing so will open the Utilization settings.
  5. Toggle the switch to turn it on or off
  6. Doing so will enable or disable the Capacity Utilization Graphs. 
  7. Click "Save" once you are done
  8. In any Resource or Project View, the Graphs have appeared or disappeared.
    Resource and Resource Group Utilization can also be enabled/disabled for each Custom and Project View. If the feature is enabled for the entire account from Settings (see above) but you don't see the graphs then it is disabled on the View level from "Visibility Settings".


    You can decide how you see your information whether it's utilization percent, busy time, or available time.

    Colors for Capacity Utilization Graphs

    1. Go to "SETTINGS"
    2. You'll find it on the sidebar.
    3. Select "UTILIZATION"
    4. Doing so will open the settings regarding utilization.
    5. Change the intervals and colors by clicking on the options
    6. You can add custom ranges and choose between different coloring options.
    7. Click on "Save" once you are done
    8. In any Resource or Project view, the graphs will appear on top of the Taskbars in the colors you have chosen.  

Resource Group Utilization Graph will be displayed in grey on top of each group's timeline indicating the load % for each date. The total group utilization % will be displayed on the right of the group title. 

Utilization Tracking >

Capacity Utilization Graphs