Utilization Tracking > Resource Capacity Planning


Introduction

One of the most import factors in resource planning is resource utilization. As a manager, you have to make sure that the utilization of your resources is optimal in short- and long-term. Ganttic is a resource planning tool that features resource utilization percentages that are calculated according to the time period that is open in the Gantt chart area, capacity utilization graphs that indicate the utilization in a time period visually according to the rules that you have set, and resource group utilization percentages that reflect the utilization of your resources per groups that you have created using custom data fields. In addition to that, Ganttic features task timing tools that you can combine to plan tasks the way that makes the most sense for you.

Capacity Utilization Percentages

  • Resource utilization
  • Resource utilization percentage is calculated according to the time visible time period in the Gantt chart area. 

    capacity utilization percentage
  • Resource group utilization 
  • Resource group utilization is calculated in the same way as the resource utilization percentage. 

Task Timing Tools

set utilization percentage
  • Start and end dates/times
  • The date and time when your task is planned to start and end. It's the most basic way to plan tasks. Simple drag and drop scheduling. You set the duration with start and end date, busy time will be calculated according to the utilization percentage you set. 
  • Duration
  • The number of days and hours your task is planned to take. You set the task duration in days and hours, add the utilization and the end date and busy time will be calculated for you.You set the task duration in days and hours, add the utilization and the end date and busy time will be calculated for you. For example, if you know that the task is supposed to start two weeks from now on a Monday, and it's supposed to take 45 days, plan using duration. If you know that the task must be finished with two weeks, toggle the switch between start and end date, and the start date will be calculated for you accordingly. 
  • Busy time
  • The number of hours and minutes of the business hours the task is planned to take. Using busy time to plan tasks is useful for you if, for example, you want your resource to be busy with a task for 40 hours but you want the utilization to be 50%, choose a start or an end date and the rest is calculated for you. 
  • Task utilization
  • The percentage of business hours the task is planned to take. As explained before, task utilization percentage represents the number of business hours the task is planned to take. Use task utilization percentage to optimize concurrent tasks and to make priorities. 

Utilization Tracking > Resource Capacity Planning