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Ganttic Update | Create More Powerful Views

Categories: Ganttic Updates

Ganttic got updated with more powerful views. The update enables you to create views with different aims and levels of detail. 

You can now customize each view even further by choosing everything from how wide you want the Gantt charts to be to the type of utilization graphs. 


Planning resources your way

Planning resources with Ganttic should start with thinking about what you need to see. Is it the resource allocation of each department of your organization? Is it the utilization of specific teams? Is it the allocation of engineers in different locations and the pieces of technology they use? Is it all the different projects and portfolios? Or is it something else?

Click here to read a Q&A with the co-founder of Ganttic about the approach to resource planning that Ganttic has taken.

The key to achieving these goals is adding your data to Ganttic.

The planner's capabilities increase with every custom data field you add. After you have added list-type data fields to resources, you can group them. After you have added user-type data fields to projects, you can filter projects by the project manager assigned to them. After you have added numeric data, you can use calculations in reports.

Learn more about the power of data fields by clicking here.

If you have a specific scheduling need, there's a way to get you there. There's a way to sort the resource the way you want to sort them. There's a way to build custom resource groups. There's a way to color the tasks bars using the color schemes you have built. Nothing is stopping you from scheduling tasks that take a day to complete but also 3-month-long tasks you use for allocating a resource to a client.

The best part is you don't have to choose if you want one thing or another. You can have it all by creating views with different settings.

Ganttic views are snippets of your general resource plan. Views are a way to divide a messy schedule into manageable bits. You can create and save an infinite number of views. Examples are views for each department, location, team, skill group, etc. You create views that only you can see, and you can assign views to other users.

The update

Each view in Ganttic now has customizable visibility settings in addition to all the grouping, sorting, filtering, etc options. You can decide what Ganttic will and won't display for every view you have created. Some settings – utilization and dependencies – can be turned on and off from general settings. If these settings are turned off, they cannot be turned on for a specific view. 

The visibility settings are available for both resource and project views.

view visibility settings

You can choose from the following settings:

  • which chart row height is used for the view,
  • if Ganttic displays the tasks of archived projects,
  • if Ganttic displays the tasks that are not assigned to resources,
  • how Ganttic displays the placeholders (the tasks that aren't meeting the filter criteria of the view),
  • if and how to display the resource availability;
  • if or which resource utilization graphs are displayed.

Placeholders are the tasks that are not meeting the filter criteria. For example, if you open a project in a single project view and the placeholders are enabled, you can see if the resources are allocated to other projects in the same timeframe. Placeholders are displayed as grayed out taskbars with or without taskbar information.

Understanding resource availability

Most of the options might be familiar to you since you have already had a chance to play around with them. However, there are a couple of brand new features that you can use to determine exactly what you want to see.

If you were extra attentive, you already noticed that the utilization percentage isn't the only resource availability metric that you can display next to the resource title. There are also the options "available time" and "busy time".  

While busy time should be familiar for a seasoned Ganttic user, available time is a completely new metric to Ganttic. Busy time (hours) shows you the work time that's already covered with tasks. Available time is what's left of work time.

Available time is calculated using the total of available business hours and the time that is already covered with tasks. It is calculated based on the visible period in the Gantt chart area.

resource availability in resource planning

If the available time is red, you have exceeded the work time limit, and some adjustments might be due.

Advanced utilization planning

We tinkered with the utilization graphs as well. To keep the focus on the resources and Gantt charts, we toned down the group utilization graphs.

utilization graphs over hours

The height of the graph indicates the workload. If the graph is red, there's a problem. One or more resources are over-utilized, and you should reallocate resources or contact the responsible manager.

How is it going to benefit you?

Only the essentials

The update has several benefits. Firstly, it gives you more options to choose from. You have set different aims for different views. The same settings cannot achieve the same goals.

Let's take dependencies as an example. Dependencies work well in a project setting. If there aren't too many resources involved, you can easily see which tasks are dependent on each other. However, if you want to see the big picture, dependencies are nothing but noise. They are impossible to comprehend and clutter the planner.

This is why you can now enable dependencies for views where they make sense (single project views, smaller team views, etc) and disable them for the views where they are in the way (general resource views, views for departments, etc).

Furthermore, the views that are built for specific users, must be customized for those users. For example, if you are working with freelancers, you can now create a view where you only display the tasks that they need to see and hide any tasks that aren't meeting the filter criteria. No placeholders, no information that's not necessary for them to see to complete their assignments. 

Learn how to assign views to users by clicking here

Are you even tracking resource utilization?

Resource capacity utilization is a great thing if you are using it. However, if you are not using it, it's just an abstract percentage. For those of you that deal with projects, clients, and project portfolios, available time and busy time might be easier to comprehend. Even more so considering Ganttic is keeping track of the over hours.

If you are still not convinced, there's also an option to hide any utilization related percentages, graphs, and numbers altogether.

Smoother experience

Another bonus of more powerful views is the fact that if there are some views, where you don't want any of the bells and whistles, you can turn them off. You can get the kind of overview you need, the planner will load faster, and the overall experience will be smoother.

That's the beauty of Ganttic. It's the resource planning tool you need it to be.