History & Activity Logs in Project Management

It’s important for project managers to be able to track the history and activities going on in their project portfolios. In Ganttic’s project resource planner, the History Log feature provides Users with a new way to see what’s happening inside their plans. Read on to find out how to dive into the log of your project management activities and improve the way you plan.

Giving busy managers like yourself more insight into what’s going on, as well as a convenient way to track changes. Plus, a way to easily restore items that accidentally get deleted.

What are Activity Logs in Project Management?

Activity (or Action) logs are a common tool employed by project managers which acts as a written record of project activities. It can count the minutes of a meeting, the time it took to complete a task, the different activities performed by various people or resources, task and project statuses, priority changes, as well as a rundown of how people are using their time.

It’s an exhaustive list of previous to-dos and tasks, which gives an overview of how projects are progressing. This recording is often carried out manually in a spreadsheet template. But it can also be built in directly to your project and resource management software.

History Remodel

In Ganttic, our History Logs feature is able to fill you in on all actions that have taken place with different projects in your management portfolio. Proving that even if you can’t change the past, your project management workflow can still undergo a serious facelift.

By clicking on the History button for Tasks, Projects, and Resources, all users can get a rundown of what’s happened. With a detailed Log of each planning element and all your project management activities.

Tip: As long as a user can see a specific Task, Resource, or Project, they can also view the accompanying Log. These cannot be changed, even by Owners and Admins. Providing an unaltered history of your plans. 

Log Features

When you open the Log you’ll be able to see:

Timestamp – The timeframe of events. Go as far back as you need, a particular date, or select a specific length of time.
Who – The user’s name.
Event – The action involved. Includes add, delete, update, archive, dearchive or login
Object – The object that was affected. Includes User, Task, Project, and Resource.
What – The name of the element affected i.e. task, project, and resource name.
Status – Whether the element is now active, archived, or deleted.
Description – Summary of what happened.

Tip: Filter out exactly what you’re looking for in the logs. Click any of the headers and choose or type in your parameters. Save time by finding exactly what you need.

Accessing the Logs

There are 3 types of History Logs in Ganttic.

• Task, Project, and Resource History Logs
• User Logs
• Account History Log

All Owners and Admins have access to every single one of these Logs. Regular Users can only see the Task, Project, and Resource History Logs for the items they have access to via their User Rights.

History of Tasks, Projects, and Resources

To see the Log, click the History button in the dialog window for Tasks, Projects and Resources.

User Logs

User Logs are only available to account Owners and Admins.

To access, go to Users on the side bar and click on a specific User. Then in the User Edit Dialog window, click User log.

Now you have a rundown of everything that particular user is engaged in.

If you want to know more about a specific activity, click the ellipsis (three dots) to the right of the description. This will open the Log for that particular Task, Resource, or Project.

Account History Log

The Account History Log gives Owners and Admins an overview of EVERYTHING in their planners. To access, click on the Ganttic logo in the top left corner.

Tip: Can’t remember how to access the Log? Just remember to click the LOGo a the top. 

What Benefits Will You See?

Why bother with this new feature? What kind of info will you be able to get from the Log? See how this update will help your management by diving into the history of your projects, resources, users, and more.

You’ll know be able to:

See when Users logged in

Need to make sure your team is checking their plans? With the log update you can now see the time and date that users last logged in. Or if they are logged in currently. This is denoted by the green signal after the login date.

Having this info is great for your remote and hybrid teams. Because even if you aren’t all in the office, you can still ensure that everyone’s up to date on the latest version of the plans.

See all the changes to the planner

Are your current plans different from the ones you created? Maybe dates needed to be pushed back. Or extra tasks had to be added to projects. With the updated Logs, you can put your magnifying glass and deerstalker hat away.

Because now you’ll be able to clearly see when changes were made, and by whom. With the “whens” and “whos” in place, you can more easily track down the “why.” As well as make more accurate plans for the future.

You’ll have more security and peace of mind when you know what’s actually going on in your planner.

Automize Project Management Tracking Actions

With Ganttic’s History Logs, there’s no need to scour the internet fo an extra template to track project activities and log actions. That’s because this feature comes equipped with your resource planner, and it performs these actions for you.

So whenever a Project status is marked “completed” or a Task is moved to another team member, it will be marked in the Log. This not only gives you a rundown of how your jobs are progressing, but it also does the hard work for you!

Filter the Log so it only brings up changes done by a certain employee or on a specific date. It will provide a detailed and accurate picture of the work. Without you having to manually log every single project management activity into a separate template that’s easily misplaced.

Restore deleted Tasks, Projects, and Resources

Was something deleted by accident? No worries!

Now, Admins can easily restore any Task, Project, or Resource which has been deleted.

Save the time and hassle. Just click the three buttons to the right of description in the User or Planner log. A pop up will open where you’ll find the option to Restore the deleted object. Now you’re in control.

“Who controls the past controls the future.”

With our latest updates you’ll be able to take control of your current and future plans, by examining your past. Track the changes. Fix the mistakes. And get into a better planning rhythm for the year to come.

The History Logs are just the tip of the iceberg in terms of our History updates. More updates are coming to your project resource planner, with additional plans to help you “time travel.” So keep on the lookout by following our blog. Or following us on Twitter and LinkedIn.

Happy planning!