10 Alternatives To Excel For Project Planning | Ganttic

Categories: Resource Planning, Project Portfolio Management, Excel
Excel is a powerful tool. There is no doubt about that. But are there any alternatives to Excel that would make work more efficient? When it comes to project and resource planning, we have some software suggestions for you. Read on to find out more!

5 minute read

Microsoft Excel must be an important part of your daily work life if you’ve stumbled upon this article. Excel is seemingly irreplaceable for almost every company. It’s even odd to think about life before Excel. How were all our plans made? I have to give praise to Bill Gates for Microsoft and Dan Bricklin for creating Excel. The functionality behind Excel has helped me out tons of times and I bet you feel the same! 

But what if we told you there are some great alternatives to Microsoft Excel which help you get things done? More efficiently and more user-friendly? There are some planning and daily activities which can be significantly improved without using Excel or spreadsheets.

We will introduce you to a few alternatives to Excel for project planning. They can actually make it way easier to meet all your deadlines and complete your projects on time.

Check them out and you may be surprised to find yourself signing up for a few of those alternatives to give them a try. The best thing? You may even discover your new favorite work buddy.

1. Ganttic
- alternative to planning in Excel

Ganttic’s top advantage over Excel is the possibility to select your timeline- whether that be one day, one week, one month, or one year. With only a few clicks, you can change your overview perspective as needed. Forget the manual calendars you had to use before.

Ganttic's different dashboard Views help you to see your plans from different angles. From your projects, to resources, and even from your task’s POV. This way you can get a flexible, customizable and super-visual overview of your plans. Ganttic is as simple to use as Excel is, but considerably more user-friendly when you need to make changes. Do you need to add new people or machinery to your planning? Did a task take longer than expected? Is your key-architect ill? With Ganttic changes can be made easily and transparently without difficulty. Plans and project views can be shared even with changes, And all project members have an overview of when and where they need to be and what to do. Consider it a no-hassle version of Excel. 

Better still, there is also no worrying about double bookings. This is because Ganttic provides a visual overview and shows you where free capacity or lack of resources are located. This way you can match free spots with free capacity, search for additional resources or find other ways to solve the problems ahead. 

If planning people, types of machinery, tools, rooms or other resources is part of your project success, you should give Ganttic a try. Gantt charts used for 21st-century planning can help you save tons of time, nerves and projects. It’s also worth mentioning that Ganttic can sync with your Google or Outlook Calendars

Try Ganttic for free!

2. Google Sheets

Google Sheets layout. Free alternative to Excel.

If you are a master at using Microsoft Excel you may also consider yourself a guru of Google Spreadsheets. The features of both are pretty identical, with the advantage that Google is free of charge. Another edge that Google Spreadsheets has over Excel is the opportunity to collaborate with your team in real-time. All files are shared with the necessary people who can either view or edit the documents.

Google Docs and Spreadsheets are cloud-based and thus accessible from anywhere. You just need the Internet and your device and you’re good to go. Files can also be downloadable for offline use.

If you need to have a visual interpretation for your data, Excel or some visual tools might still do  better job by giving you numerous options to format the data charts. Big data rows may also fit better in Excel if you need to do some higher processing.

If you have Gmail, you can already access Google Sheets.

3. Proofhub

One central team hub is the concept behind Proofhub. This amounts to one centralized place where Proofhub’s software can help make document management less stressful. You can store, organize, share, edit and proof files all in one place. No need to have a bunch of different tools used at once if the team can work together in an easier and smarter way.

Proofhub has a ton of versatility and it is packed with a calendar, discussion board, chat, Kanban board, and many other features to make your planning and communication as easy as possible.

See more about Proofhub

4. Workzone

Stay organized at work with Workzone. This tool helps managers and their teams organize projects by tasks or subtasks, set main priorities, assign responsibilities, and have a real-time overview of the project process. Priorities help the team and project manager to react quickly to emergencies and keep an eye on the critical issues. While simultaneously ensuring that all other work is under control.  

Workzone helps users see which projects are on track and which ones are lagging behind. This way you can actually set your focus on what is needed.

Learn more about Workzone

5. Scoro

Enough with the shuffling between apps to get things done. With Scoro, the time you needed to switch between multiple programs and find the right channel can now be used to focus and concentrate on your work. Because everything comes together in Scoro.

With its detailed dashboard, you get a great real-time overview of your project, work, and financial KPIs. Scoro helps you analyze data as well as integrating with third-party applications. Chaos becomes structure, past experience helps to predict the future, and gut feelings are replaced by knowledge and data talks. Get ready for more insightful visualization.

See more how Scoro works

6. Redbooth

Redbooth gives you great team space. “Organized work, better teams” as they say. And they’re right. Redbooth helps you plan with its personalized, visual dashboard and project timelines. An overview of dashboards gives you a better understanding of project statuses and if needed, your team is just a call away. And yes, you can even schedule a video meeting with Redbooth.

Info can be converted easily so Redbooth helps you manage your team collaboration as well track your project.

Learn more about Redbooth

7. Quip

Fewer emails and fewer meetings help to raise productivity when info is given more effectively. And Quip can help with this. As an alternative to Excel, Quip has docs that are actually live versions of the team’s work. They are visible for everyone to view and edit. Forget the “I it’s your turn to edit” talks. Social engagement in Quip encourages every team member to contribute more on teamwork.

Quip is fueling the culture of action- the fact that things can get done faster, all in one place and more productively.

See if Quip is for your team

8. FreedCamp

Plan. Discuss. Achieve Goals. Succeed. Understanding the plans and project timeline is essential to completing your project. With Freedcamp you have the opportunity to reach your project’s milestones and take advantage of those little “wins.” Now you can get everything done. And in one place.

FreedCamp gives your team effortless collaboration. At the office, at home, or on the go!

Learn more about FreedCamp

9. Mavelink

If you have operational and financial performance as your main focus, Mavelink can turn out to be a helpful collaboration tool. When managing a team, clients or a project, data is always talking to you. Mavelink helps you “talk back” to your data and use its knowledge to your advantage. Use such conclusions to bring together people, projects, and profits.

Once you have created a project template, you can even use it as a base for your next project.

See more about Mavelink

10. Microsoft Project

Microsoft makes really amazing tools. There’s no doubt about that. Here is where we need to give credit to Microsoft Project - a simple and powerful tool that has reimagined the project for everyone. Smart planning makes the workflows simple. That way, every project can be your ideal project planned with ease.

Deadlines can be easily set to the team members and they are easy to track. Since the team works together in a set way, projects are made to succeed and are under control.

Learn more about Microsoft Project

Find the best alternative to Excel for your unique needs

To sum up, Microsoft Excel indeed has the power to handle countless amounts of data and perform miracles for your company and customers. However, Excel might not be the best way to plan your project, manage your sales, or make accounting decisions. Because it was designed as a one-sized fits all solution, Excel isn't the best tool for more unique business needs. 

Are you still using Excel for project management, resource planning, or Gantt chart visuality? Just keep in mind, there are other cost-effective and way more powerful tools which offer better visibility and control over your project. Do your projects more efficiently!

If you want to learn more, find out how you can improve your resource planning. Or about more effective planning with the modern Gantt Charts of the 21st century.