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Ganttic | 10 Alternatives To Excel For Project Planning

Categories: Resource Planning, Project Portfolio Management, Excel
Excel is a powerful tool. There is no doubt about that. But is there any alternative to Excel for being more efficient? If it comes to project and resource planning, we have some software suggestions you can take a look! 

10 Great Alternatives to Microsoft Excel For Project Planning

5 minutes reading

Microsoft Excel must be an important part of your daily work life if you stump upon this article. Most probably Excel is irreplaceable for almost every company. It is even odd to think about how was life before Excel? How were all the plans made? I have given several times all my praise to Bill Gates for Microsoft and Dan Bricklin for creating Excel. The functionality behind Excel has really helped me out tons of times! I bet you feel the same!

But what if we say there are great alternatives to Microsoft Excel to get some things done? More efficiently and more user-friendly? There are some planning and daily activities which can be improved significantly without using Excel or spreadsheets.

We will introduce you a few alternatives to Excel for project planning. They can actually make your life way easier to succeed with projects and meet all deadlines.

Check them out and you may surprise finding yourself signing up for a few to give a try!In the best scenario, you can find your new favorite work buddy.


  1. Ganttic - alternative to planning in Excel

Ganttic top feature over Excel is the possibility to select your timeline- would it be one day, a week, a month or even longer. With a few clicks, you can already change your overview perspective as you need it for your work. Forget the manual calendars you used to do before!

Ganttic Dashboard Views are made from projects, resources, and tasks angle. This way you can get a flexible, customizable and super-visual overview of your plans. Ganttic is as simple to use as Excel is, but way more customer-friendly when changes come by. You need to add new people or machinery on your planning? Some task took longer time than expected? Your key-architect got ill? With Ganttic you realize that changes can be made easily and transparently without a hassle. Plan and project views can be shared and even with changes, all project members have an overview when and where they need to be and what to do.

There is no more fuss with double bookings! Ganttic gives you a visual overview and shows where is the free capacity and lack of resources. So you can match them, search for additional resources or find other ways to solve the problems ahead!

If planning people, types of machinery, tools, rooms or other resources is part of your project success, you should try Ganttic out. Gantt charts in a modern way for 21st-century planning help you to save tons of time, nerves and projects with its visual overview.

Also, it is worth to mention the 
synchronization with Google calendar and Outlook Calander.

Try Ganttic for free!


2. Google Sheets

Google Sheets layout. Free alternative to Excel.

If you are a master using Microsoft Excel you can consider yourself as a Guru of Google Spreadsheets. The features you can use are pretty much the same and it is free of charge. The advantage of Google Spreadsheets over Excel is the opportunity to collaborate with your team in real-time. All files are shared with necessary people who can either view or edit the documents.

Google Docs and Spreadsheets are cloud-based and thus accessible from everywhere. You just need to have the Internet and the device to connect the Internet. Files are also downloadable for offline works.

Once you need to have a visual interpretation for your data, Excel or some visual tools might still do your work a bit better with the numerous options to format the data charts. Big data rows may also fit a bit better for Excel for the higher processing

If you have Gmail, you can already access to Google Sheets.


3. Proofhub

One central team hub is the beauty behind Proofhub. What it means is one central place where Proofhub helps teams to make document management way less stressful. You can store, organize, share, edit and proof files all in one place. No need to have too many different tools used at once if the team can work together in an easier and smarter way.

Proofhub has a wide versatility and it is packed with calendar, discussion board, chat, Kanban board and many other features to make your planning and communication as easy as possible.

See more about Proofhub


4. Workzone

Stay organized at work with Workzone! This tool is helping the managers and teams to organize projects by tasks or subtasks, set main priorities, assign the responsibilities and have a real-time overview of the project process. Priorities help the team and project manager to react fast in case of need and keep an eye on the critical issues.  At the same time, everything else is still under the control!

Workzone helps to see which projects are on the track and which ones are lacking behind. So you can actually set the focus on what is needed.

Learn more about Workzone


5. Scoro

Enough of shuffling between the Apps to get things done! With Scoro, the time you needed to switch between the programs and find the right channel can be now used to focus and concentrate on your work. Because everything comes together in Scoro.

With its detailed dashboard, you can really have a great real-time overview of your project, work, and financial KPIs. Scoro helps you to analyze data as well have the integration to third-party applications. Chaos becomes structure, past experience helps to estimate the future and gut feeling will be replaced with experience and data talks. Get ready to get more insightful visualization.

See more how Scoro works


6. Redbooth

Redbooth gives you great team space. “Organized work, better teams” as they say. And they say it right!  Redbooth helps you in planning with its personalized and visual dashboard and project timelines. Overview on dashboards gives a better understanding of project statuses and if needed, your team is just a call away. So yes, You can schedule a video meeting with Redbooth.

Info can be converted easily so Redbooth helps you to manage your team collaboration as well track the project.

Learn more about Redbooth


7. Quip

Fewer e-mails and fewer meetings are usually raising productivity in case the info will be forwarded more effective way. Quip is helping out here! As an alternative for Excel, Quip has docs that are actually live versions of the team’s work. They are visible for everyone to view and edit. Forget “It is your turn to edit” talks. Social engagement in Quip encourages every team member to contribute more on teamwork.

Quip is fueling the culture of action- the fact that things would get done faster, at one place and more productive.

See if Quip is for your team


8. FreedCamp

Plan. Discuss. Achieve Goals. Succeed. Collaboration, understanding the plans and project timeline is essential to complete the projects. With Freedcamp you really see the opportunity to overcome project milestones and take advantage of the project little “wins”. Just get everything done. And done in one place.

FreedCamp gives your team effortless collaboration. At the office, at home or on the go!

Learn more about FreedCamp


9. Mavelink

Once you have operational and financial performance in the main focus, Mavelink can turn out to be a helpful collaboration tool. When managing a team, clients or a project, data is always talking with You. Mavelink helps to talk back with data and use its knowledge for your own conclusions. Use those conclusions for bringing together people, projects, and profits.

Once you have created a project template, you can use it as a base for your next project.

See more about Mavelink


10. Microsoft Project

Microsoft really makes amazing tools - no doubt about that. And here is where to give credit to Microsoft Project - simple and powerful tool to reimagining the project for everyone. Smart planning makes the workflows simple. So every project can be your ideal project planned with ease.

Deadlines can be easily set to the team members and they are easy to track. Since the team works together in a set way, projects are made to succeed and be under control.

Learn more about Microsoft Project


Find the best alternative to Excel that fulfill your needs

To sum up, Microsoft Excel indeed has the power to get countless amounts of data and do miracles with the numbers behind the company and customers. However, Excel might not be the best way to plan your project, manage your sales or do accounting decisions.

Are you still using Excel for project management, resource planning or Gantt chart visuality? Just keep in mind, there are cost-effective and way more powerful tools helping you to actually get better visibility and control over your project. Do your projects more efficiently!

For example, here you can read about improving your resource planning. And about effective planning with Gantt charts in the 21st century.