Plans are meant to be shared. And Ganttic has a number of ways that help managers coordinate with their teams quickly and painlessly. Here we’ll introduce users to the bulk invite feature. And showcase just how useful collaboration can be on the planning process.
When it comes to software, licensing fees can be a real pain. Most software is meant to be used by multiple parties. This is especially true of project management tools. Since 90% of all projects require some kind of collaboration.
But licensing fees are one of the most expensive parts of software. And when companies are already spending thousands of dollars per year on their project management software, this can really begin to add up.
Not to mention the annoyance that comes from upgrading plans. Which adds yet another task to the PM’s to-do list whenever new team mates are onboarded. At the very least, admins need to ensure that their current plans accommodate the number of users they require. Which can vary.
According to a survey by Capterra, the majority of companies need between 16-20 different users. And a fair amount of businesses require 50+ users.
Most software as a service (SaaS) pricing schemes revolve around user licenses. And while some have more complicated pricing structures that limit the number of features or projects, the number of users is still routinely capped.
Ganttic on the other hand, is different.
Like everything in the tool, Ganttic’s unique pricing system also revolves around your resources. So you only pay more as your resource pool grows. Not only does this ensure you’re only paying exactly for what you need, but the best part is: every plan allows unlimited users.
In Ganttic, each pricing plan is based on the number of bookable resources in your resource pool. Meaning you’ll be paying the same price whether you have 50 users or 100. But you pay more if you have 100 resources, compared to 50.
Resources – the people, tools, equipment, and vehicles booked in your Ganttic planner.
Users – the people who actually interact with Ganttic.
Oftentimes your resources and users might be the same. However, you cannot schedule your users for tasks, jobs, or projects. Only resources.
Deb in IT is a human resource. As project manager, you routinely schedule Deb for your projects. For this, you’ve added “Deb” to your resource list, and you schedule away.
You also want to make sure that Deb can see the schedule you’ve created for her. So you’ve also invited her to Ganttic as a user, and she can now check in any time you want to see her schedule.
It’s your party, so invite who you want to! Still stumped? Then try inviting:
Ganttic helps communicate what exactly is going on with your project resources and project portfolio. So decide who would get the most out of that knowledge and invite away. Since you can decide what exactly certain users can see and manipulate, you can rest assured that the right info is always going to the right users.
Read on: Learn more about user rights and permissions. And how to completely tailor your planner to your company's exact needs.
With Ganttic’s bulk invite feature, it’s super easy to get everyone onboard for the plans. Here’s a step-by-step guide on inviting users to your Ganttic planner.
Don’t stress too much if you aren’t sure. These settings can both be changed later on down the line. But it is easier to send out the invites in 2 separate batches if you want both Administrators and Users.
It may happen that you send out an invitation and you get the message, “No invitations sent. Please check the addresses.” This can be caused by 2 things.
Maybe we didn’t stress this enough, but every Ganttic price plan allows an unlimited number of users. Even our free plan.
This means, you can invite whomever you like to join in the planning process. Clients. Freelancers. Subcontractors. Anyone!
Here’s a few ways that all this collaboration will positively impact your planning.
Communication is the most important trait for team leadership and successful project management. Yet considering all the other duties on a PM’s to-do list, effectively communicating project updates to all relevant parties is arduous, time consuming, and often forsaken for more pressing tasks. Especially for larger projects with dozens of collaborators.
Even if you’re running smaller projects with only a few team members, it’s often not an efficient use of your time to constantly update and email out new project plans. Handling your project management in this manner can lead to misunderstandings, mishaps and mistakes.
Which project spreadsheet is the most recent? Has everyone on the team seen the update? How will this change affect the rest of the project portfolio?
In an online resource management tool with unlimited users, these questions are easy to answer.
Plus, because we also know that too much information can create extra noise, there’s some options here as well.
Read on: An unrealistic timeline and unaligned team are 2 primary reasons why projects often fail. However, an online collaborative tool like Ganttic can nip both of these problems in the bud. Check out our infographic on why projects fail, and few things PMs can do to prevent future mishaps within their project portfolio.
Even as project plans change, your company’s ultimate goal should remain the same. But for a PM who needs to report certain changes to a client or stakeholder, this often gets tricky to communicate.
It can be hard to convey how little or how much specific changes can impact project goals. But, if your clients can see for themselves exactly how projects are impacted, that can help.
Does the delay screw up future capacity? Will the additional task require a shift back?
This saves project managers a lot of hassle. Plus, if a stakeholder is worried, they can just re-check the planner and see for themselves that everything really is on track.
Read on: Lack of stakeholder involvement sets off a chain of reactions that can often lead to some pretty serious consequences. Read about a few specific cases in our article on the biggest failures in modern management.
It’s been proven that the key to a happier team is through involvement and collaboration. When employees know what it is they are working towards, they can share in the relief and joy of hitting milestones. They are more willing to go above and beyond for certain results, even going so far as accepting more overtime. And often prove to be more loyal and dependable for future projects.
Planning projects with a Gantt chart gives team members a long term view of the current and next steps. It also provides a transparent rundown of the assigned tasks. Which helps with accountability.
All of this means that in the end, a happier team equals a more productive workplace. Not to mention, a happier manager. While being able to collaborate with multiple users ultimately saves time, energy, and stress.
Read on: See a few more ways of how involving the team in high level planning can boost team collaboration. Getting everyone involved from the start of the strategic planning process enhances productivity and employee engagement. See how!
Collaboration and open communication will ultimately make your projects stronger, keep your team more informed, and make you a more successful project manager.
With Ganttic’s bulk invite you can quickly invite anyone you need to share in the plans. And because you can invite an unlimited number of users, there’s no need to worry about who makes the invite list and who doesn’t.
Try out bulk invite today. And start inviting better collaboration into your plans!
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