We are happy to introduce you to our “Task split” feature. See how this little change can help with your project management and scheduling run more smoothly. We will also go through some of the best task scheduling practices, which is a great place to try out this feature.
With the latest update, we gave the Task Edit Dialog a new look. What exactly changed?
Our easy drag and drop capabilities makes general planning convenient. Just pick the resources and suitable time slots and drop the lines. But projects are agile. Real-time project scheduling often encounters different challenges, especially unexpected ones. Changes, additions, wrong timings, and lack of resources are just a few you might experience.
Maybe you have an urgent, new task to fit in the project between other tasks;
OR
Maybe a task ended up being too complex for one person to handle;
OR
Maybe you decide one big task should be divided into smaller ones in order to finish it on time.
Task Splitting works in all those cases. And makes problems easier to handle. There is no need to:
There are tons of instances when task splitting will come in handy. Saving you time and reducing unneeded stress. Even better, Task Splitting in Ganttic has been made really easy:
How to Split Tasks in Ganttic
Feel free to try task splitting for yourself. Or schedule a live demo as a tutorial. In case of any problem, you can always ask for support. And you are always welcome to give feedback.
On a daily basis, we collect feedback from our users. This helps us make our resource planner more convenient and intuitive to use. We’ve gotten quite a bit of feedback about the functionalities of the Task Edit Dialog. And we are happy to have made it even better and user friendly.
Selecting the best task timing option for you is now improved. Actually – you don’t even need to select timing anymore. Just enter the project timing data that you have and let Ganttic do the rest!
All the possible timing fields are shown in the Task Edit Dialog. The green ones are the ones that are selected as default settings, while the grey ones are calculated by Ganttic based on the info in the green fields. In case you would like to enter different data to the grey fields, just choose them and enter your info.
The new Task Edit Dialog makes planning run more smoothly with Ganttic. All features are now listed in one place, in one toolbar.
Here is the main scheduling terminology to help you use Ganttic better. Take a look. Are you getting the most out of Ganttic?
You can simply use the task scheduling data which is most convenient for you. Or using the information that you actually have. Fill in the Task Timing gaps you have in mind –
For convenient usage, the default settings (fields that stay green by default) can be changed from the Ganttic Settings > Task Timing. Have a look and choose the timing preference you use the most.
From the user perspective, there is no need to think anymore if the right calculation and time count is switched on. Just fill in the info you have in the green slots and fill in other slots in case you have different info available.
Ganttic’s new Task Edit Dialog gives your planning and data more freedom
With the recently updated Task Edit Dialog, we’d also like to go through some easy basics of task scheduling. This is to make sure your scheduling is as efficient as possible. We’ll also try to share a few additional tips & tricks about convenient scheduling.
Have a look! Maybe you already follow all those practices. But perhaps there is something you can take from here. Go through these best practices and let us know in case you need some more information about anything else.
Ganttic is a kind of drag and drop software. And drag and drop is the champion of task scheduling. It’s the easiest and fastest way for you to allocate resources to projects. Just drag… and drop the task in the timeline. It might even be THE best practice you try out to make your work easier!
If Drag and Drop is something you use on a daily scheduling basis, make sure you have Autosave switched on. Autosave automatically saves the tasks that are dragged and dropped and makes planning clearer and faster. Autosave does the saving for you and does not open the Task Edit Dialog for every Drag and Drop and task length change. You can still do more detailed changes just by clicking on a task to open the Task Edit Dialog. Try it out if you haven’t yet!
Just find the Autosave switch under Settings > Chart.
Task Data Fields are useful for anybody who needs some extra info to define the task. You can add different details to the task so the assignments are clearer. With the help of Task Data Fields, you can actually add some extra descriptions, important phone numbers, or even a map to see the location of the task. It can be anything important for you to make your planning easier and more transparent. Task Data Fields are a bit like adding another column of info in MS Excel.
If you do not want to go into details and use Ganttic more for visual planning, you can use Task Data Fields Color Schemes. With Color Schemes you can easily add custom data for coloring and filtering. Hereby ensuring that you are using list data that can be filtered for your needs.
For example, use different colors to indicate your task status: planned, confirmed, in progress, finished. For better visuality, choose a color for each that works for you. Statuses are just one example of another customization option in Ganttic.
One of Ganttic’s strengths is visuality. Colors can be added in any way that benefits you. Tasks, statuses, or any other means you wish. It can be work types, task importance or the place where the task is happening. One of the most common practices is Task status.
Color schemes make your planning visual and you are always able to select the schemes that are most suitable for your planning.
As a reminder, read more about conditional taskbar coloring.
Based on Ganttic statistics, the most common way for Ganttic users to schedule tasks is by using the start and the end date. For example, assigning a consultant to a company to perform an audit. You know when the contract starts, and you know when it should be done. Easy and clear!
But Start and End Date are not the only metrics that let us schedule tasks. In fact, according to our users, there are numerous scenarios where the start or end time is not even set. There are cases when you know the starting time and approximate hours of work (Busy time) to get the task done. In Ganttic, the planning is still easy! Just enter the info you know and let Ganttic do the rest of the calculations for you. It even shows you the right visual overview in the graph and all the info is in reports. Could it be any easier?
You can check out all the different ways to track and record time when you’re scheduling resources and projects.
In Ganttic you can play with different data, times and info to get scheduling done and keep control over your plans. Just fill in the info and let Ganttic do as much for you as possible. Control over your projects means less stress. Less stress means a happier life.
It’s not rare for different people to be working on the same task. Or sometimes one task is also connected with other resources, like a meeting room, a yellow van or a special studio for recording.
To save tons of time and energy, you can actually assign one task to multiple resources at the same time. Just pick one and assign the task with all the information and details that are important for you in the Task Edit Dialog. Before closing the window, just mark another connected resource with the little “+” next to their name. This way you can assign the same task to multiple users at the same time.
There is even a special button on the Task Edit Dialog toolbar to tasks to manage all your shared Tasks.
Ganttic is project management software with Calendar Views, Task splitting, Gantt charts and more. If you enjoy new scheduling tips, follow our blog or look for us on Twitter or LinkedIn. In addition to task split, we have many more convenient ways of managing project Tasks and scheduling with precision.
In case of any questions contact our support for a free demo.
Sign yourself up for a demo! Had enough of the hassle in planning? Let’s make it a piece of cake!
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