Go back

Resource Planning Tools for Creative Teams

Resource Planning

Ganttic users are special. They aren’t necessarily looking for the easiest or cheapest resource planner. They are looking for the solution that fits them best. And who knows customization better than our clients in the creative industry?

Whether it’s a mobile solution, web page, an event, an animation or a commercial. Beautiful and amazing things are being created all the time with our planner and our clients’ imaginations. However Ganttic is being used –  team resource planning, equipment tracking, or studio booking – we’re happy to be a part of the process that helps those creative minds come together.

Isn’t that the point of resource planning tools? To be a part of whatever you are doing in a way that will let the real heroes shine? We think so. That’s why we’re putting the spotlight on our clients. With a look at how some of our most creative uses have leveraged their simple resource planners, to produce some spectacular works of art. 

Why Creative Teams Need Resource Planning?

Marketing and design agencies, film studios, postproduction – creative teams cover a wide variety of industries. And in order to churn out some of the amazing things we enjoy, they often need a bit of help. Resource planning is a way to track, schedule, and manage all the people and resources necessary to bring projects to life. And it is necessary for maintaining deadlines and keeping all the project gears turning. 

For example, when creating a logo or website, you need to get your ideas down on paper first. That’s where your design team comes in – then there’s the copywriter who writes the words that go with them (and vice versa). All these people need to know what each other is doing so that they don’t overlap and waste valuable time on redundant work.

Here’s a few more compelling reasons why resource planning is so crucial for creative teams:

  • More accurate project timelines
  • Organize and track ALL resources  – people, camera equipment, machinery, studios, etc.
  • Less project delays
  • Prevent resource wastage
  • No double-bookings and less conflict
  • More transparency 
  • Ability to take on more projects, more efficiently

How to Get Created with Resource Management

We all know that the proof is in the pudding, or so they say. So here’s some real-life examples of some of the work that was created by some killer agencies around the world, with the help of Ganttic. As well as some of the features they used to get these awesome results.

Color-Coded Management

Whether they color their planner by task, project or custom data fields – if a creative company is planning resources with Ganttic, you can be sure it always pops with color!

For example, those who like to organize their planner by different tasks – anything from pitching to backend development and to even actual releases – they can color these tasks via the task type. Everything can color-coded to their desires.

That way, after they have created a view with coloring by task colors, they can easily see what each resource is working on without having to zoom in to actually read the task title. A good overview is what working with a resource management tool is all about.

Alison Perkins, associate director and head of studio at Pegasus, chooses to color code her tasks by status. That way whether it’s awaiting approval, on-going, or complete all she needs to do is glance at her Gantt chart to get a full rundown of her team’s progress. 

Check out some of the great things our client Moment Factory has created with our resource management software:

Moment Factory [DEMO REEL] from Moment Factory on Vimeo.

Or maybe you happened to catch Red Hot Chilli Peppers Getaway Tour? Our software helped the guys at Moment Factory to have an overview of their resources to make this creative solution here, too:

The Getaway Tour, Red Hot Chili Peppers [DEMO] from Moment Factory on Vimeo.

Read about all the ways your own team can get creative with the various color-coding options in Ganttic. 

Skill Tracking

The creative teams who use Ganttic have a lot of different and diverse resources. Actors, designers, artists, studios, cameras, cars – just to name a few. But they always have one thing in common: their resources are never overbooked.

But how is that possible? Well not only are they probably relying on the visual cues for utilization found in the planner, but they are also using custom data fields to pair the right resource to the job. Looking for a specific lens for a certain shot? Or a studio that has a special mic on hand? Or do you need a Portuguese-speaking actor with a Rio de Janeiro accent? Then look no further than resource data fields.

Data fields are a way to leverage your own data to make better plans. You can filter them out or use color-coding options to easily spot the person or piece of equipment or room that you want to book. 

So when our client Monday planned resources for those beautiful and interactive websites, they most definitely filtered out the best UI/UX designer available.

website gif
website gif 2

 

Multiple Projects, Multiple Views

It’s not uncommon for creative companies to be working on multiple projects with multiple clients all at once. Resource planning tools with project portfolio management capabilities help to make sense out of this chaos. Because with them, PMs can see how every component is related. 

Which tasks are dependent on which. What resources are already booked for a certain day. And which projects are nearing their milestones. This big-picture overview can help get a sense of how every part is working together.

But sometimes you need to get granular. That’s where custom Views come in. Because now each project manager can create their own private View for their specific projects. Custom Views can be filtered, grouped, color-coded, and fine-tuned to your exact specifications – without disrupting the rest of the portfolio. Use them to get clear insight on just the projects you’re in charge of. And even test out different scenarios.

If you want, Views can be shared with the team or even with outside parties – like clients or stakeholders. Filter out the other projects in the portfolio and share the roadmap to all the great things you’re building together. 

The next time you are going on an adventure with Reel FX know, that we are a tiny part of the magic since they use Ganttic to schedule resources:

Book Of Life – Our second full-length feature animation. from Reel FX on Vimeo.

Despicable Me 2: Minion Mayhem | Before and After from Reel FX on Vimeo.

Create Your Own Magic with Ganttic

Ganttic is resource planning software used by creative teams to make some amazing works of art.

 

Whatever you build and whatever you create Ganttic can help you do it. Our resource planning tool is used by hundreds of creative companies around the world, and contains all the features needed to make your own team successful. From unique color coding options, to resource utilization tracking, custom data fields, and a clear Gantt chart overview – there’s everything you need to help put together some amazing work.

Book a free demo today and learn how to get started. 

Create your own success story. Try Ganttic for free
Array ( [posts_per_page] => 4 [orderby] => date [order] => DESC [post_type] => post [meta_query] => Array ( [relation] => OR [0] => Array ( [key] => is_case_study [compare] => NOT EXISTS ) [1] => Array ( [key] => is_case_study ) ) [post__in] => Array ( [0] => 603 [1] => 4444 [2] => 38811 [3] => 552 ) )

Read more

Liven Up Project Management with Color

28 March 2022

Colors have special powers. Without words or context, a new shade can give objects a different meaning or highlight severity. For example, red often denotes danger and urgency. While green…...

Read more

For creative agencies like DRP Group, resource management can be anything from working with digital equipment, to booking studio space, or allocating tasks to film crews. Read on to see…...

Read case study

5 Resource Planning Tools and Their Benefits

24 January 2021

Resource planning can supercharge your project management. Check out some ways PMs can benefit plus 5 of the best tools to get you started.

Read more

Case Study: Pegasus – Resource Management for Marketing Teams

3 December 2018

See why Ganttic is the perfect tool for more effective resource management for teams in the creative field. Plus, get some tips from real users.

Read more
All articles

Deliver an accurate picture of your plans.
Start now for free.

14-day free trial. No credit card required.

Try Ganttic for free
Logo Log in Sign up Privacy Notice Terms & Conditions info@ganttic.com