Resource allocation is a good thing, right? Especially if you are managing multiple projects at once. Which is the case for most project portfolio managers.
Take for example this scenario:
On a Monday, after drafting up a general report, you find that while one of your resources is clearly overbooked for the week with tasks from 4 different projects, there is one resource with the same skillset, that doesn’t have any tasks until Thursday. You reallocate the second resource to the projects that the first one is working on and normalize the workload. Great, huh?
Now, think about the other kind of resource allocation there is. After an intense meeting with the management, you draft up a report. They said that you must make Project X a priority. From the report, you see that there aren’t any free resources to allocate to the project. To hell with it, a priority is a priority.
You move things around. You allocate some resources from Project Y and Project Z. Your resources have to get acquainted with the new project. Their current tasks are put on hold. Projects Y and Z both suffer. Not so great, isn’t it?
If the resource allocation you are doing is mostly the first case, you don’t suffer from resource allocation syndrome. However, you probably still need a good resource allocation planner that would give you a good overview of the availability of the resources.
A proper resource planning tool will show you how tied up your resources are with other projects. As well as letting you track the skillsets of your resources. Ensuring you don’t miss anything while planning and you don’t have to reallocate later.
If you are doing the second type of resource allocation more than you would like to admit, you probably have a serious case of resource allocation syndrome. Don’t worry, you are not alone.
Research showed that resource allocation syndrome is a pretty common problem across the industries. When resource allocation syndrome arises, one can be pretty sure that there is a profound flaw in the way the whole organization is used to deal with managing multiple projects with the same resource pool. Since it’s such a universal problem for those that deal with project portfolio management it might even seem like that’s the way it’s supposed to be. You know what. No, resource allocation shouldn’t be a retroactive fix to a problem that can be avoided with a bit of a mentality change in your organization.
Luckily, there is. Is it an easy fix? No, definitely not. This is what we suggest for you to do:
Ganttic is an online project portfolio management tool. With it you have an overview of your project portfolio as well as the resources scheduled for project tasks. The software has everything you need for better portfolio management and features to fight resource allocation syndrome, including:
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