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The 8 Benefits of Remote Working and How Software Can Help

Remote Work

As a growing trend in the business landscape, working remotely continues to gain popularity. Knowing the benefits that remote working can offer, might help to show why more and more businesses are turning to this approach.

Here we’ll showcase 8 benefits that come from working from home, from the employer’s side, as well as for employees. Plus, we’ll demonstrate how remote work software can help even more. 

Remote work in 2021

Working remotely. Teleworking. Working from home. Telecommuting. Whatever you call it, remote teamwork is on the rise. In 2019, there had been a 91% growth in remote work from the past 10 years.

According to a Business Insider report, even more traditional industries such as legal, marketing, project management, and engineering are joining the remote trend. But while we can’t deny its increasing presence in today’s society, there are still some who are unsure of what it is. Or how it could be valuable to the work they do or their industry.

In this article we’ll go over what exactly the term means, as well as the benefits it imparts to both the employer and employees. Plus, we’ll show you how remote work software can help you be even better equipped to join the remote working movement.

Thinking about going remote but don’t know where to start? Schedule a free 1 to 1 with Ganttic and we’ll show you how our resource management software can help you better manage and track your remote team.

What does remote work mean?

Remote work is a style of work that is done outside a traditional office environment. And it is any work done without needing to commute. “Needing” is key here, because although many telecommuters do indeed work from home, you could also work from a cafe, or a co-working space, or in a city on the other side of the country. People who work remotely can do so fully, or even just 1 or 2 days a week. Freelancers and entrepreneurs may also qualify as remote workers.

With remote work, it is assumed that there is a technological component attached which helps unite the team and bring them together. This is often the reason why virtual team is used as a synonym for remote work. However, it’s important to note there are some differences in team structure and reporting between the two and the management of virtual teams sometimes looks a lot different.

To sum up, as a broad style of work, being remote means more flexible job hours and a non-traditional work space. But let’s take a look at 8 more tangible benefits.

Read on: When making a schedule of your remote team, don’t forget to add freelancers to your plans. See the case study for Pegasus consultancy on how they solved this problem.

Benefits of remote working for the employers

  • It reduces costs.
  • It increases the employee talent pool and workforce diversity.
  • Employees are more productive
  • It can reduce employee turnover

 1. It reduces costs

With fewer people in the office, there’s less need for huge office spaces. Or office equipment, furniture, coffee, and daily cleaning services. All in all, even if only part of your team is working remotely only some of the time, your company will save money. Huge corporations have reported their savings in the millions of dollars when they let their employees work from home. But even small and medium sized businesses save an average 11,000 USD per year.

How remote work software can help:

  • Save even more money

Help save your company even more money by investing in some remote work software that will keep you and your team connected. Programs like Excel seem like a great way to reduce your costs even more, but hidden charges like extra licensing fees can sneak up on you. Free is rarely really free, so dump the spreadsheets and put your money towards alternative software which can actually help your remote team. Ganttic’s unlimited free users is just one more reason to break free from your spreadsheet habit, forever.

 2. It increases the employee talent pool and workforce diversity

When you utilize remote teams, it means that you have access to a global pool of talent. Because you’re location independent, digital nomads from anywhere in the world can join your team. This gives you more opportunities to diversify your workforce and recruit people you might not be able to otherwise. Global talent helps bring in new ideas, opinions, and skill sets and lets you build your dream team of workers. It’s no wonder that more diverse teams are 35% more likely to outperform a non-diverse workforce.

How remote work software can help:

  • Easily track availability across time zones

Dealing with various time zones might seem like a headache, but with software, this process is a breeze. Ganttic, for example, lets you input employee availability and track their specific working hours. Under “worktime settings” you can edit the business hours for each employee and even schedule lunches or break times down to 15 minute intervals. This helps monitor your team as well as makes it easier to sync up for meetings.

  • Customize and group your resources

An additional feature or remote work software is the possibility to add information about your workforce. In Ganttic, you can add custom data fields to your resources regarding any data you find useful. For example, add in the resources’ specialized skill sets and plan projects around those groupings. This is an easy way to quickly make decisions on how to set up the perfect remote team.

By creating custom data fields for your resources, you can add extra info such as skillsets. You can then view your resources by these groupings, making it easier to choose the right people for tasks and projects.

By creating custom data fields for your resources, you can add extra info such as skillsets. You can then view your resources by these groupings, making it easier to choose the right people for tasks and projects.

 3. Employees are more productive

Want your team to work more productively? Have them stay home. Seriously!

In a 2 year study by Stanford University, those who worked from home witnessed an incredible increase in productivity. Employees took shorter breaks, had fewer sick days, and took less time off. Things like cutting down on workplace distractions (watercooler breaks, noisy offices, and the often lingering smell of last week’s microwaved fish) and allowing employees to recover at home from illnesses go a long way to work more efficiently.

How remote work software can help:

  • Visualize your plans

Keep your team even more productive by using software with Gantt charts. These can help visualize your plans, so you can see the best way to schedule resources to tasks and projects. Keep track of all your resources and monitor your progress with merely a quick glance. And because everyone has access to the plans, you’ll all be on the same page and working towards the same goals.

  • Gain (even more) efficiency

Allison Stroebele, from Pure Technologies, was looking for a more efficient way to manage her dispersed team. After implementing Ganttic throughout the offices in Canada, Mexico, and the U.S., Allison and the management team saw efficiency increases almost immediately.

“We’re more efficient in our jobs. We can track at least 80 pieces of equipment now as well, which wasn’t practical previously. As soon as we started using Ganttic, our tool support people said, ‘This is awesome, we can track every single piece of equipment. We can keep track of where everything is in real-time.’ So it gives everybody better visibility on where equipment and technicians are and what they’re doing.”

Read on: See more from our case study on how Pure Technologies gained efficiency and became more productive with their remote teams.

 4. Remote work can reduce employee turnover

Giving your employees the chance to work remotely is a real incentive for new hires and a way to keep your workforce stable. The same Stanford University study found that for those who worked from home, employee attrition decreased by 50 percent.

Reducing employee turnover sets off a chain reaction of other benefits. On-boarding costs are reduced. Workers feel more loyalty to their company and are more willing to work overtime. Your company can make better long-term plans and you can offer more accurate forecasting for your stakeholders.

How remote work software can help:

  • Customize future plans

Resource management software is incredibly useful for long-term planning. In Ganttic, you can plan for the future via data fields. Customize the statuses of your projects and tasks with unique information. For example, you can specify if a task is merely planned, or if it’s approved, contracted, paid, or waiting on a certain piece of equipment. Even if your plans are on hold, you can allocate your resources. That way you’ll always have the right capacity for your projects.

  • Automatic reports for forecasting

Software can also create automatic reports. This can be especially helpful if you want to share your plans for growth with your stakeholders. With the push of a button, you can have the reports generated at various intervals. This will give you and your bosses a consistent view of your team’s performance and can make predicting your company’s future far more accurate.
If you’re looking for some tools to connect your remote teams, check out some of the best tips and key features to be on the lookout for and see what the best remote tools are for your team.

Benefits of remote working for the employees

  • It reduces costs
  • It saves time and helps the environment
  • It’s flexible
  • It can improve mental and physical health

 5. It reduces costs

Remotely working can reduce costs for your workforce too. It’s estimated that the practice can help save telecommuters 7,000 USD per year! That includes costs arising from transportation, clothes, food, and child care.

How remote work software can help:

  • Schedule holidays more easily

What can your employees do with all these savings? How about putting it towards their dream vacation? With the right remote work software, scheduling in these vacation times is a cinch. In Ganttic, you can schedule a task and mark it as “Holiday.” Done. You can also color code them as you like to make it easier to spot when you’re looking ahead.

Scheduling employee vacations are easy with remote work software, like Ganttic. Plus, it's cloud-based, so you can sign-on and check up on work plans from anywhere in the world.

Scheduling employee vacations are easy with remote work software, like Ganttic. Plus, it’s cloud-based, so you can sign-on and check up on work plans from anywhere in the world.

 6. Cutting the commute saves you time and helps the environment

Commutes are killer. Not only does it take a toll on the workers who average 60-80 min per day in the UK getting to and from work (54 min for Americans), but for the environment as well. In the United States, 29% of greenhouse gas emissions came from transportation and much of this occurs because of our daily commutes. Offices are also a source of environmental problems and help make up for 11.6% of total U.S. greenhouse gas emissions.

Without the commute, you get the gift of an extra hour each day. An hour to work more productively or spent doing the things you enjoy: going to the gym, writing your novel, or relaxing with a smooth Scotch. Cut out the commute, put your time to good use, and help the earth.

How remote work software can help:

  • Check your work schedule from anywhere

It’s simple to work from home via cloud-based software. By merely opening your laptop or accessing a mobile app, you can check in with the office or team. Cross platform software allows you to check your plans from any synced device anywhere in the world.

  • More eco-friendly than an office

Not only does it reduce your carbon footprint by eliminating your commute, but working from home means a reduction in office supplies. There’s no longer a need to print the weekly schedule if everyone already has access to it via their devices.

Read on: for some more scheduling tips that will save you time and help your company save money.

 7. It’s flexible

With rising life expectancies, the cost of living increasing, and the stark realization that more than half of workers over 50 may lose their job at some point, it is becoming imperative for older people to work past retirement age. However, mobility issues and health problems make it difficult for older people to adhere to the traditional 9-5 in a brick and mortar office. Because 74% of older Americans want job flexibility, remote working is becoming a great employment option.

Likewise, many younger people are choosing remote work due to its flexibility. Its work-life balance and non-traditional working hours means people can spend more time with their families or partake in hobbies that aren’t suitable for the conventional office lifestyle. Digital nomads, for example, don’t have to give up their love of travel when they work remotely.

How remote work software can help:  

  • Easy scheduling and rescheduling

Software can help your workers of all ages stay on task, while also being flexible. One of your teammates have an unanticipated doctor appointment or a medical emergency? In Ganttic, quickly drag and drop your tasks or reallocate your resources when an unexpected change occurs. Save it and the changes are applied automatically for all to see. By maintaining flexibility, you can fix problems before they even start.

  • Automatic reminders and alerts

What if a plan changes, how do you alert the rest of your team? Don’t bother with emailing them all out separately or even a group Slack message that will undoubtedly get buried. With the right software, you can set up automatic notifications to alert users when these changes take place. Or add reminders when tasks are about to start. You don’t need to micromanage your team if you have the technology to help them stay on track and see the big picture.

Read on: for some more advice on keeping your schedule flexible.

Software can help employees of all ages stay on task with alerts and reminders. Plus, easy scheduling keeps your plans flexible and simple to change. 

Software can help employees of all ages stay on task with alerts and reminders. Plus, easy scheduling keeps your plans flexible and simple to change. 

 8. It can improve mental and physical health

Traveling to the office everyday is bad for your health. Not only do commutes stress people out, but it’s time they could spend exercising or sleeping. And once you get to the office, it’s oftentimes not any better. We’ve all heard that sitting is the new smoking. Couple that with the birthday cakes in the breakroom, caffeinated sugary drinks to stay awake, and fast food lunch options and you have a recipe for an unhealthy lifestyle that will last until you retire.

Research shows that telecommuters are happier. A survey on remote workers found that 71% of them were happy in their jobs, 29% more than on-site workers. With less stress from the commute and more time to pursue their passions, it’s not surprising. Switching to remote work even once a week is an easy way to ensure happier and healthier employees. Which is a bonus for everyone.

How remote work software can help:

  • Stress-free syncing

Keep your work plans stress-free by syncing your resource planner with Google Calendar. This is an easy way to keep plans centrally located, notify your team of changes, and ensures that you don’t double-book your resources. Even if your team is out of the office for the day, they’ll get the alerts via their GCal. Or take it a step further with software that allows for API integration. This can link your planner to any other software with API capabilities.

Even with all the benefits of remote work, that doesn’t mean there aren’t specific challenges you might encounter. Find out how to mitigate these with our tips on better remote work management or learn what a 100% remote company has to say with some tactics for highly collaborative remote teams.

Going the distance with remote teamwork

If you’re hoping to reap some of the benefits of remote work, now’s your chance. Trends show that it’s here to stay and that more and more employees are looking for the opportunity to work remotely. There’s no better time to start. Just make sure you have the right remote tools to manage your resources and which can be shared with your whole team, no matter their locale.

Ganttic can help with that. We offer unlimited shareability for unlimited collaboration. Embrace the future and let’s get some work done, together. Wherever you are.

Interested in some remote work software? Check out Ganttic’s reviews on Capterra and start your free trial today!

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